Operation Executive (Neste) - #1096496

Job Description Provide administrative support and technical expertise to ensure smooth day-to-day operations. Manage procurement, logistics, client support, safety, maintenance, reporting, and other duties, including door repairs and fire protection systems.

Job Responsibilities

Administrative Duties:

• Source parts and request quotations from vendors.

• Follow up on parts delivery to close orders.

• Obtain signed and endorsed Completion of Work (COW) from clients after job completion.

• Assist clients in preparing and recording respirators for mask fitting exercises.

• Update gas meter inventory lists after repairs.

• Monitor special tools inventory.

• Assist clients to update monthly Wi-Fi passwords for all locations.

• Assist with weekly civil work schedules for submission.

• Assist with POs using SAP and SES systems (if required).

• Maintain PPE stores and ensure sufficient stock for daily withdrawals.

• Prepare PPEs for client withdrawals.

• Ensure sufficient stationery items for daily withdrawals in all buildings.

• Ensure disinfection materials are in place in all buildings.

• Ensure all Safety Data Sheets (SDS) are up-to-date.

• Prepare and update all civil work schedules on Google Calendar.

• Prepare monthly total man-hours reports for submission.

• Prepare summary charts on BBSO for monthly safety meetings.

• Update vendors’ equipment servicing reports in client-shared folders.

• Assist with monthly reports for MA, WA, and SA.

• Assist with preparation of incident reports, if any.

• Assist with application of SIC trainings for vendors.

• Assist with OT submissions for technicians.

• Assist with claim or medical leave submissions for technicians.

• Ensure that vendors' Risk Assessments (RA) are updated and valid before the start of work.

• Conduct quarterly stocktakes for PPE.

• Monitor and replenish bicycle/tricycle spares.

• Consolidate and tabulate bicycle/tricycle repair quantities monthly.

• Oversee janitor operations and monthly ordering.

• Undertake duties/projects as instructed by superiors.

Technical Duties:

• Perform routine maintenance and repairs on equipment and facilities, including door repairs etc.

• Troubleshoot and resolve technical issues related to machinery, electrical systems, plumbing, and doors.

• Conduct regular inspections to ensure all equipment, facilities, and doors are in good working condition.

• Provide technical support and guidance to team members and clients.

• Ensure compliance with safety regulations and standards during technical tasks.

• Maintain accurate records of maintenance and repair activities.

• Coordinate with external vendors for specialized technical services when required.

• Manage and maintain fire protection systems, including fire alarms, sprinklers, and extinguishers

• Conduct regular inspections and maintenance of fire protection systems to ensure they are functioning properly

• Ensure compliance with fire safety regulations and standards

Job Skills:

• Strong administrative skills.

• Technical knowledge and hands-on experience in maintenance and repairs, including door repairs and fire protection systems.

• Attention to detail.

• Ability to work independently and in a team.

• Good written and verbal communication skills in English.

• Ability to provide efficient, timely, reliable, and courteous service to customers.

• Ability to respond effectively to sensitive issues.

• Problem-solving skills involving several options in situations.

• Well-versed in Microsoft Office.

Job Requirements:

• Educational qualifications with either of the following:

  • Diploma in Business Administration, Engineering, or a related field with a minimum of 3 years relevant experience.

• Well-versed in Microsoft Office (Word, Excel, PowerPoint, etc.).

• Technical certifications or training in maintenance, electrical, plumbing, or fire protection systems is a plus.

• Able to work overtime as and when operational requirements or work urgency entails.

• Able to work under critical time pressures and stress.