AP Executive @ Bukit Batok / Up $2700 / Contract - #1094836

Accounts Payable Assistant

Education Sector

Duration: 3 + 3 months convertible

Working Location: Bukit Batok

Working hours: 08.00am – 5.00pm (Monday to Friday)

The Accounts Payable Assistant is responsible for the day-to-day operation of the Accounts Payable function in the College, to take charge in payment processing, credit card reconciliation and Accounts Payable administration

The main duties and responsibilities of the role are as follows:

Accounts Payable (AP)

• Perform AP-related postings, including AP invoicing, Outgoing payments and creation of fixed asset master data, ensuring accuracy and completeness, in compliance with College policies and internal approval matrix;

• Take charge of payments and refunds, ensuring timeliness of payments and completeness of paperwork;

• Obtain and reconcile monthly vendors’ Statement of Account, ensuring AP invoices are posted timely for prompt payments;

• Prepare and monitor weekly and monthly AP reports: bank reconciliation, AP Aging and balance-sheet accounts;

• Monitor open AP related transactions: open invoices, budget requisition and purchase orders;

• Process creation and maintenance of vendors in system;

• Serve as key point of contact for Junior school and Whole school communications, including related vendors, internal staff and HQ for invoices, withholding tax and payment related matters;

• Perform Ad-hoc payment processing and send payment advice to vendors, ensuring accuracy of payment;

• Provide periodic guidance to new and existing members of staff over AP related processes;

• Work on continuous improvement on policies and processes to streamline efficiency and effectiveness.

• Work closely with credit card holders to reconcile monthly credit card statements and complete related paperwork approval;

• Reconcile accounting ledgers for month-end reporting;

• Manage filing and archiving of AP documents and admin files;

General Ledger

• Prepare and maintain the accounts and financial reports for designated activities and any other funds or grants;

• Prepare journal vouchers for any internal charge, intercompany charge or journal adjustments;

• Perform fixed asset capitalization for Capex and Construction capital works;

• To liaise with internal and external auditors.

Cash Handling

• Administer, distribute and reconcile petty cash and cash advances closely with Executive Assistants and Academic Administrators;

• Work closely with all petty cash and cash advance holders ensuring timeliness of monthly reconciliation and completeness of approval in compliance with the College policies;

• Prepare and reconcile weekly and monthly petty cash reports, including monthly cash count and cash reconciliation reports.

• All other duties commensurate with the post.

The successful candidate will have:

• One year's experience in an accounting role (preferably AP).

• Minimum diploma qualification in related field

• Experience in any accounting firms would be an advantage; Experience of working in a multi-national environment would be desirable;

• The ability to work independently as a self-starter, is a quick learner and a team player;

• The ability to work under pressure, prioritise workload with a meticulous approach to undertaking duties;

• Comfortable working in a fast-paced environment

• Be IT Savvy and proficient in MS office (word, excel, powerpoint)

• Be able to work with all levels of management and stakeholders.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO. 

Contact Number: 9154 2691 

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