HR & Admin Senior Executive #immediate - #1092471

About TreeDots
TreeDots is a cutting-edge platform dedicated to reducing food loss by redistributing surplus and imperfect food products to businesses that can make use of them. Through the integration of technology and innovative solutions, we are transforming the traditional food industry and addressing its inefficiencies. Our mission is to reshape the food supply chain and address the problem of food loss, contributing to a more sustainable future. Be a part of our journey as we continue to break new ground and make a lasting impact on the environment.

Key Responsibilities

• Oversee the entire HR function, with a key focus on compensation, benefits, employee relations, recruitment, and talent management.
• Administer the full cycle of recruitment, especially for key operational roles such as warehouse operators and drivers, ensuring a robust pipeline of talent.
• Handle the preparation and timely submission of payroll, CPF contributions, and tax filings, including IR21 and IR8A.
• Plan and organize company-wide events and activities aimed at promoting employee cohesion and fostering a positive and collaborative work environment.
• Manage office administration, including the procurement of office supplies, coordinating office cleaning services, and ensuring the regular maintenance of office facilities.
• Manage and process all work pass applications, renewals, and cancellations in compliance with relevant regulations.
• Ensure accurate and prompt filing of statutory claims such as NS make-up pay and government-paid leaves, as well as government surveys.
• Lead the renewal process for company-wide insurance policies, including Health & Safety (H&S), Group Personal Accident (GPA), Work Injury Compensation Act (WICA), and travel insurance.
• Verify and process medical claims and coordinate with the company’s healthcare provider to manage employee healthcare access.
• Draft, issue, and manage all employee correspondence, including employment contracts, resignation acceptances, and confirmation letters.
• Consolidate and oversee annual exercises for performance management, salary adjustments, and bonus distributions.
• Maintain and update employee personnel files, headcount, and costing reports, as well as manage leave administration and claims.
• Coordinate onboarding and offboarding activities, including conducting exit interviews and preparing all required exit documentation.
• Liaise with payroll vendors for licensing, maintenance renewals, and ensure compliance with internal and external audits.
• Perform any other ad-hoc duties as assigned by management.

Job Requirements

• A diploma or degree in Human Resource Management or a related field.
• At least 3 years of relevant HR experience in a similar role.
• In-depth understanding of Singapore's Employment Act, labor regulations, and best HR practices.
• Highly organized, detail-oriented, and capable of managing multiple priorities efficiently.
• Proficiency in payroll systems (Infotech is a plus) and experience with statutory submissions (e.g., CPF, IR21, IR8A).
• Advanced Excel skills, including expertise in VLookup and Pivot Tables.
• Experience in HR within the F&B industry is an advantage.
• Strong interpersonal and communication skills, with a collaborative approach and a positive attitude.
• Demonstrated ability to work well in a team and adapt to a dynamic work environment.