OFFICE SECRETARY - #1175789

Responsibilities

• Give secretarial support to the Director: manage the calendar, appointments, meetings and travel arrangements
• Screen and handle calls, emails and correspondence for the Director
• Draft, format and proofread letters, memos, quotations, tender documents and reports
• Prepare meeting agendas, take minutes and follow up on action items
• Keep confidential company records, contracts and agreements organised, and maintain the filing system
• Liaise with clients, suppliers, subcontractors, consultants and government agencies on the Director's behalf
• Coordinate with the company secretary or accountant on corporate filings, renewals and statutory deadlines
• Track licence, insurance, permit and certification expiry dates and prepare the renewal paperwork
• Handle petty cash, process expense claims and do basic bookkeeping
• Supervise general office admin and supplies
• Take on other ad-hoc duties assigned by the Director