Executive Assistant to Partner - #1174858

Executive Assistant to Partner

Circular Law Chambers LLP is seeking a resourceful, organised and proactive Executive Assistant to Partner to provide comprehensive executive, administrative and business support to one of our Partners.

This is a multifaceted role combining personal assistance, client coordination, conveyancing administration and business development support. The successful candidate should be highly dependable, meticulous and comfortable managing multiple responsibilities in a fast-paced professional environment.

Key Responsibilities

Executive & Personal Assistance

• Manage the Partner's calendar, schedule appointments and coordinate meetings with clients and business associates.

• Handle reservations, bookings, travel arrangements and other administrative or personal assistance matters as required.

• Prepare correspondence, reports, PowerPoint presentations and other documents.

• Coordinate the procurement and delivery of corporate gifts and items for clients and business partners.

• Support the Partner in their conveyancing and business development work

Conveyancing Support & Relationship Management

• Arrange client appointments and assist with the coordination and administration of Will preparation and execution appointments.

• Attend to incoming telephone calls, general enquiries and client requests in a professional and courteous manner.

• Assist with the opening and processing of new matters, including preparation of relevant documentation and coordination with internal teams.

• Provide administrative and secretarial support to the Partner in relation to conveyancing matters and client communications.

• Assist the Partner with business development initiatives, client engagement activities and relationship management.

• Coordinate meetings, events and engagements with business partners, clients and other stakeholders.

• Follow up on business enquiries, referrals and administrative matters arising from business development activities.

Requirements

• Diploma or equivalent qualification; relevant experience in executive assistance, secretarial or administrative support is preferred.

• Prior experience in a law firm, particularly in conveyancing, would be advantageous but is not essential.

• Proficient in Microsoft Office applications, particularly Word, Excel, Outlook and PowerPoint.

• Excellent organisational, communication and interpersonal skills.

• Meticulous, resourceful and able to multitask and prioritise competing demands.

• Proactive, independent and capable of exercising sound judgment and discretion.

• Able to handle confidential information with professionalism and integrity.

• Pleasant disposition, service-oriented attitude and strong sense of responsibility.

What We Offer

• Attractive remuneration commensurate with experience and capabilities.

• A supportive and collegial working environment.

• Opportunities to gain exposure to legal practice management, client relations and business development.

• A varied and engaging role working closely with a Partner of the Firm.

Interested applicants to submit resume with photo stating experience with current/expected salaries.

We regret that only shortlisted candidates will be notified.

About Circular Law Chambers LLP

Circular Law Chambers LLP is a boutique Singapore law practice established in 2016 by senior partners with more than 30 years of experience each, supported by a team of experienced lawyers and long-serving legal support staff who have worked together for many years. The Firm has built a strong reputation for providing practical, efficient and personalised legal services to individuals, businesses, financial institutions and property developers across a wide range of practice areas, with particular strength in Real Estate and Conveyancing work. The Firm acts for major banks and finance companies in Singapore as well as a broad base of private and corporate clients, and has been recognised in Singapore’s Best Law Firms survey for its Conveyancing and Real Estate practice.

With over 100 years of combined practice experience within the team, Circular Law Chambers places strong emphasis on professionalism, reliability and teamwork, and is committed to delivering effective solutions while maintaining a supportive and well-organised working environment for its staff. The Firm operates from its office at The Octagon, Cecil Street, in the heart of Singapore’s legal and financial district, and continues to grow its Real Estate Practice with a focus on efficiency, strong workflow systems and long-term client relationships.