Administration Manager (Office of the COO) - Maternity Cover - #1174800

We are seeking an organised and proactive Administration Manager to support the Chief Operating Officer (COO) in overseeing administrative operations, coordinating project activities and ensuring efficient day-to-day business operations.

Key Responsibilities

• Oversee daily administrative operations and ensure smooth coordination across departments.

• Support the COO in managing schedules, meetings, correspondence and operational matters.

• Coordinate with internal teams, clients, suppliers, contractors and other external stakeholders.

• Support Project Managers in tracking project schedules, deliverables and submission deadlines.

• Prepare and maintain project documentation, reports, presentations and business correspondence.

• Establish and maintain organised filing, document tracking and records management systems.

• Identify opportunities to streamline administrative processes and improve operational efficiency.

• Coordinate with HR, Finance and other departments on administrative and operational requirements.

• Support special projects and other duties as assigned by management.

• Diploma or Degree in Business Administration, Management, Operations or a related discipline.
• Minimum 3–5 years of relevant experience in administration, operations or project coordination.
• Experience supporting senior management or working in a project-based environment would be an advantage.
• Strong organisational, communication and stakeholder coordination skills.
• Proficient in Microsoft Office applications.
• Resourceful, detail-oriented and able to manage multiple priorities independently.
• Only Singaporeans need apply

Employment Type: Fixed-Term Contract (Maternity Cover) from 1 Jan 2027 to 30 Sept 2027