Sales Assistant / Sales Coordinator - #1173558

gile Reliability Technology Pte Ltd (ART) specializes in semiconductor equipment, spare parts, technical services, equipment refurbishment, and engineering solutions.

We work closely with semiconductor manufacturers, equipment suppliers, and technology companies across Singapore and international markets.

We are looking for a motivated and detail-oriented Sales Assistant / Sales Coordinator to support our growing sales operations.

Key Responsibilities

1. Sales & Quotation Support

• Assist the sales team in preparing quotations, proposals, and tender documentation.

• Follow up on customer inquiries, RFQs, quotations, and purchase orders.

• Coordinate with suppliers to obtain pricing, lead times, and product information.

• Maintain and update sales records, quotation tracking, and customer databases.

2. Order Processing & Coordination

• Process customer purchase orders and coordinate with internal teams.

• Prepare sales-related documents, including quotations, order confirmations, delivery orders, and invoices.

• Monitor order status, delivery schedules, and outstanding shipments.

• Coordinate with suppliers, logistics partners, and customers to ensure timely delivery.

3 Customer & Supplier Communication

• Respond to customer inquiries via email and phone.

• Follow up with customers on quotations, orders, and delivery schedules.

• Coordinate with local and overseas suppliers regarding pricing, product availability, and lead times.

• Occasionally accompany the sales team on customer visits, meetings, and business discussions.

• Assist in preparing meeting materials, recording discussion points, and following up on action items after customer meetings.

• Maintain good relationships with customers and suppliers.

4. Sales Administration & Reporting

• Maintain accurate sales documentation and filing systems.

• Prepare weekly sales reports and update RFQ and order tracking records.

• Assist in monitoring pending quotations, outstanding purchase orders, and delivery commitments.

• Provide general administrative support to the sales team.

Requirements

• Diploma or above in Business Administration, Engineering, Supply Chain, or a related field.

• 1–3 years of experience in sales coordination, sales administration, or customer service is preferred.

• Fresh graduates with a positive attitude and willingness to learn are welcome.

• Proficient in Microsoft Excel, Word, and Outlook.

• Good written and spoken English.

• Strong organizational skills, attention to detail, and ability to multitask.

• Able to work independently and coordinate effectively with different departments.

• Experience in the semiconductor, electronics, or industrial equipment industry is an advantage.

What We Offer

• Exposure to the semiconductor equipment and technology industry.

• Opportunities to work with international customers and suppliers.

• Training and career development opportunities.

• Supportive and collaborative working environment.

• Competitive salary based on experience.

Interested candidates are invited to submit their resumes with their expected salary and availability.