Sales and Marketing Administrator (6 Month Contract/Up to $3800) - #1171364

General Administration

• Provide administrative support to the Country Leader/Manager/Sales Team
• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Update and ensure the accuracy of the organization's databases (HCP list and Hospital contact details)
• Organize team building activities
• Sort incoming/outgoing mail, faxes, and courier deliveries for distribution.
• Prepare and manage correspondences and collation of reports/documents to meet business timeline, as required

Team administration

IRF (Sponsorship) Support

• Ensure sponsorship documents are in compliance to the IRF requirement and submit through
• global workflow for approval.
• Prepare the necessary agreement/contract and to be signed in accordance to Finance
• Approval Matrix after IRF is approved. Coordinate all logistics for events, conferences,and tradeshows when necessary (Assist in planning, coordination, and set-up of tradeshows and other company events)

• Coordinate all flights, transportation and expenses claims pertaining to sponsorship.
• Ensure all supporting documents required by IRCP is done and filed accordingly.

Tender Support

• Assist team to complete company profile part (provide necessary supporting documents)
• Assist team to check all information is completed by team as 2nd eye.
• Assist team to compile the tender supporting documents as needed
• Prepare meeting agendas and ensure timely distribution of supporting material to members
• Make business travel, meeting, and other arrangements for HCP with smooth execution of travel arrangements and logistics
• Coordinate departmental meetings, including meeting room bookings, ensuring teleconference and videoconference equipment are ready for use prior to meeting and meeting minutes if necessary.
• Coordinate the organization and hosting of both local and overseas regional meetings, corporate events, as and when called upon
• Assist in back-office administration and processing of contracts, invoices, and other documents
• Coordinate, schedule and organize activities, such as meetings, travel,department activities, and communication between all departments and offices as needed
• Other administrative duties and ad hoc projects as required.
• Request for brochures and demos from the SAP system as required.
• Other ad hoc duties as required.

Projects

• Support the Country Leader in any projects as assigned

• PERSOL Singapore Pte Ltd
• UEN No. 200007268E
• EA License No. 01C4394
• EA Registration No.R22109454 (Malcolm Lee Jun Hao)

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