Personal Assistant To Group General Manager - #1168150

Job Description:

• Manage the GGM's calendar, appointments, meetings, travel arrangements, and daily schedule to optimise time and priorities.

• Provide a bridge for smooth communication between the GGM’s office and internal departments; coordinate and follow-up with various parties on projects/work progress involving the GGM’s participation.

• Coordinate internal and external meetings, including scheduling, venue arrangements, meeting logistics, and preparation of agendas and supporting materials.

• Attend business meetings, take accurate meeting minutes, and follow up on action items to ensure timely completion.

• Screen and manage emails, phone calls, correspondence, and visitors on behalf of the GGM.

• Conduct research, gather relevant information, and prepare reports, presentations, correspondence, and other business documents to support projects and assignments as directed by the GGM.

• Organise business travel, accommodation, itineraries, and expense claims.

• Coordinate business networking engagements, corporate events, and company functions as required.

• Maintain confidentiality and handle sensitive information with discretion and professionalism.

• Leverage AI tools responsibly to improve productivity, research, document preparation, meeting summaries, and administrative efficiency.

Requirements:

Qualifications & Experience:

• Bachelor's degree in Business Administration or related field preferred.

• At least 3 years of working experience as Personal Assistant to C-suite executives.

Skills & Competencies:

• Excellent organisational and time management skills with the ability to manage multiple priorities and deadlines.

• Strong interpersonal and communication skills with the ability to liaise effectively with internal and external stakeholders.

• Proficient in preparing business correspondence, reports, presentations, meeting minutes, and other administrative documents.

• Strong attention to detail with the ability to coordinate meetings, travel arrangements, and executive schedules efficiently.

• AI-savvy with the ability to leverage AI tools responsibly to improve productivity, research, document preparation, meeting summaries, and administrative efficiency.

Personal Attributes:

• Highly organised, dependable, and proactive.

• Professional, courteous, and customer-oriented.

• Resourceful with a positive attitude and willingness to learn.

• Willing to listen to plans & execute it with creativity and knowledge

• Demonstrates integrity, discretion, and professionalism when handling confidential information.

• Able to work independently while supporting the Executive Assistant and Group General Manager effectively.

• Adaptable and capable of thriving in a fast-paced environment.