Contracts Admin - #1167067

Contracts Department (Procurement, Contracts, Projects)

Contracts Administrator

To administer, monitor, and coordinate service and maintenance contracts for the Town Council, ensuring compliance with contractual requirements, government regulations, procurement policies, and service standards.

Key Responsibilities

Assist in the administration of the full procurement cycle, including the preparation of ITQ and ITT

1 documents, tender processes, contract award, and post-contract management in accordance with established procurement guidelines and procedures.

Maintain and monitor a centralized database of contracts, tender documents, contractor information,

2 and contract and insurance expiry dates, ensuring accurate record-keeping and timely follow-up on renewals and compliance requirements.

3 Generate periodic management reports on contract status, performance indicators, and expenditure.

Provide administrative support by coordinating meetings and preparing detailed and accurate minutes,

4

ensuring timely circulation and follow-up of action items.

Maintain audit-ready records and support audit activities, ensuring timely submission of required

5

documentation.

6 Any other adhoc duties assigned

Requirements

Diploma or Degree in Building Management, Facilities Management, Business Administration,

1

Procurement, Quantity Surveying, Engineering, or a related discipline.

At least 2–5 years of relevant experience in contract administration, procurement, facilities management, property management, or municipal services. Candidates with experience in public

2

sector procurement and contract management within a municipal services setting will have an added advantage.

3 Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint.

Ability to work independently and collaboratively with stakeholders, consultants, and contractors, while

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managing multiple priorities and meeting contract or procurement deadlines.