Purchasing Assistant - #1166402

Key Responsibilities

Purchasing & Order Processing

• Assist in preparing and issuing Purchase Requisitions (PR)

• Prepare and issue Purchase Orders (POs) accurately and timely

• Obtain and compare supplier quotations

• Liaise with suppliers on pricing, availability, and delivery status

• Follow up on order fulfilment to ensure timely delivery

Supplier Coordination

• Maintain good communication with local and overseas suppliers

• Address issues related to pricing discrepancies or delays

• Assist in sourcing alternative suppliers when required

Shipping Coordination

• Assist in coordinating shipments (courier, air, and sea)

• Liaise with forwarders and logistics providers on shipment arrangements

• Follow up on delivery status and ensure timely arrival of goods

Supplier Performance & Compliance (ISO)

• Maintain vendor assessment records in accordance with ISO requirements

• Track and update supplier delivery performance (e.g. on-time delivery, lead time adherence)

• Maintain proper records of supplier performance and highlight issues or trends

Documentation & Accounts Support

• Verify supplier invoices against purchase orders and delivery documents

• Ensure proper documentation and filing of POs, invoices, and delivery orders

• Support Accounts in verifying purchase-related transactions and resolving discrepancies

• Assist in providing purchase documentation for accounting and audit purposes

Admin & Data Management

• Update purchasing data in ERP system (e.g. Exchequer) and Excel records

• Maintain organized records for audit and compliance purposes

• Assist in preparing basic purchasing reports

• Provide general administrative support within the Operations function

Other Duties

• Perform ad-hoc tasks as assigned by the Head of Operations

Requirements

• Higher Nitec / Nitec / Diploma in Business Administration, Accounting, or related field, or

equivalent work experience

• 1–3 years of experience in purchasing, admin, or related support role

• Basic understanding of purchasing processes and documentation flow

• Proficient in Microsoft Excel and MS Office

• Experience with ERP systems (e.g. Exchequer) is an advantage

• Detail-oriented, organized, and able to multitask

• Good communication and coordination skills

5 days work -

8am-530pm ( Monday - Friday )

JE Human Resources Pte Ltd

(21C0627)

Linda Ong

(Reg No.R21100265)