Facility Coordinator - #1165794

Key Responsibilities:

1. Facilities Support

• Assist with day‑to‑day facilities operations

• Help log and track maintenance requests and follow up on completion

• Conduct simple site checks and report defects or issues

• Support basic asset and equipment tracking.

• Finance support and raising PO’s and tracking of expenses.

2. Vendor & Contractor Coordination

• Assist in scheduling service visits (cleaning, pest control, maintenance, etc.)

• Escort contractors and ensure works are carried out safely

• Collect service reports and update records

3. Safety, Security & Compliance Support

• Support fire safety checks and emergency preparedness activities

• CCTV and Access pass management

• Help maintain safety records and inspection logs

• Follow workplace safety procedures and house rules

• Support in the preparation of internal and external audits

4. Project Coordination (Entry‑Level Scope)

• Assist in facilities‑related projects such as:

  • Office renovations or minor refurbishment works

  • Office moves, restacking, or expansion projects

  • Equipment upgrades (lighting, furniture, pantry, meeting rooms)

• Support project schedules, checklists, and task tracking

• Coordinate with contractors on site access, work timing, and permits

• Monitor project progress and report status updates to the project lead

5. Customer Service & Administration

• Respond to facilities‑related requests from employees

• Provide courteous and timely support to internal users

• Help prepare simple reports and maintain documentation

• Assist with invoice tracking and service documentation
  

Job Requirements:

Education

• Diploma in Facilities Management, Building Services, Engineering, related fields / Over 2 to 3 years of job-related experience

• Fresh graduates are welcome to apply

Skills & Experience

• Basic computer skills (Microsoft Excel, Word, PowerPoint, Outlook)

• Willingness to learn facilities operations and building systems

• Ability to follow procedures and instructions

• Prior internship or part‑time experience in facilities, administration, or customer service is an advantage

Personal Attributes

• Responsible and reliable

• Good communication skills

• Organized and willing to support hands‑on tasks

• Positive attitude and customer‑focused mindset