Asst. Manager, Projects & Contracts Management (Grade A Commercial Building) - #1165414

About the role

The Assistant Manager, Projects and Contracts Management is responsible for overseeing minor addition and alteration (A&A) projects and managing the full lifecycle of service contracts for a Grade A commercial building. This role ensures projects are delivered on time, within budget, and to quality standards while maintaining robust contract administration for both soft services and mechanical & electrical (M&E) preventive maintenance term contracts.

Key responsibilities

• Manage minor A&A projects from inception to completion including scope definition, budget estimation, contractor appointment, and project handover

• Coordinate with tenants, consultants, and contractors to ensure compliance with building regulations, fire safety codes, and client requirements

• Review and approve shop drawings, material submissions, and method statements

• Conduct site inspections, progress meetings, and defect rectification follow-ups

• Prepare tender documentation for both soft services and M&E contracts including detailed specifications, scope of work, contract terms and conditions, pricing schedules, and evaluation criteria

• Evaluate tender submissions through technical and commercial assessments and prepare tender evaluation reports

• Negotiate contract terms, pricing, and service levels with selected contractors

• Monitor contractor KPI performance and service delivery

• Prepare project budgets, cost estimates, and capital expenditure proposals

• Ensure compliance with building codes, workplace safety legislation, environmental requirements, and fire safety standards

About you

• Degree in Building, Civil Engineering, Mechanical Engineering, Electrical Engineering, Facilities Management, Quantity Surveying, or related disciplines

• Minimum 5-7 years in project management, contract management, or facilities management within commercial property or construction sectors

• Demonstrated experience managing A&A projects and preparing tender documentation for building services contracts

• Experience with Grade A commercial buildings preferred

• Working knowledge of building codes, regulations, and standards for commercial buildings

• Familiarity with preventive maintenance programs for ACMV, electrical, fire protection, and building automation systems

• Understanding of soft services operations (cleaning, security, pest control, landscaping)

• Knowledge of standard contract forms (REDAS, SIA, or similar)

• Strong project management skills with ability to manage multiple concurrent projects and deadlines

• Proficient contract drafting and administration capabilities