Personal assistant/ admin - #1163971

ABLE TO START IMMEDIATELY.

Flexible to work beyond standard hours when required

Location: Tai Seng

Working Days: 5 Days

Key responsibilities

• Manage the COO's daily schedule, appointments, meetings, and travel arrangements.

• Handle confidential documents and sensitive information with a high level of discretion.

• Support the COO in administrative, operational, and personal matters.

• Coordinate monthly pest control services

• Manage courier services (e.g., FedEx, DHL)

• Oversee procurement of office stationery and pantry supplies

• Administer security access cards for employees

• Assist with recruitment coordination, onboarding arrangements, and general office administration when required.

• Monitor and follow up on action items to ensure timely completion.

• Provide high-quality secretarial and administrative support to facilitate effective executive operations

• Handling correspondence, emails, and telephone communications with professionalism and discretion

• Maintaining filing systems and managing confidential records and documents

• Coordinating meetings, conferences, and events, including venue arrangements and catering

• Acting as a liaison between executives and internal and external stakeholders

• Managing office supplies, equipment, and vendor relationships

• Supporting special projects and initiatives as assigned by management

What we're looking for
Requirements:

• Bachelor’s degree in Business Administration or a related field.

• Valid Singapore Class 3 Driving Licence with a clean driving record.

• Minimum 2–3 years of experience as a Personal Assistant, Executive Assistant, or similar role.

• Proficient in both written and spoken Mandarin and English. (Proficiency in both languages is required to communicate effectively with clients.)

• Able to work independently and manage multiple priorities.

• Familiarity with online productivity, scheduling, and communication tools (e.g., ChatGPT, Zoom, DeepSeek)

• Ability to prioritize, multitask, and work independently in a fast‑paced environment.