Admin Assistant - #1163908

Job Description

• Support administrative operations by ensuring all sales orders are accurately entered into the T-100 system, to prepare delivery orders and e-invoices are prepared in a timely manner to facilitate monthly revenue closing and key into T100 system.

• Support administrative functions by monitoring outstanding client payments and updating the Collection Summary Report including follow up on Letter of Credit, Bank Guarantee, Banker cheque and etc.

• Prepare and maintain Sales Booking reports to ensure accurate tracking of sales performance.

• Assist in preparing documentation and attending for ISO Task Force related to Sales Forecast activities.

• Complete client vendor registration forms, including company information and payment details for system uploads.

• Ensure all Credit Facility Forms received from clients are properly completed before submitting them to the Head of Department (HOD) for review and approval.

• Maintain and record all approved staff claims, including advance payments, overtime (OT) claims, and other related expenses after HOD approval and submit them to HR and Finance for processing.

• Manage general office administration tasks, including procurement of stationery, printer supplies, souvenirs, and coordination of marketing events.

Job Requirement

• Minimum Diploma qualification or higher, fresh graduates are encouraged to apply

• Proficient in Microsoft Excel and Microsoft Word

• Able to speak, read and write in English and Malay; Mandarin will be an added advantage

• Capable of multitasking and working well in a team

• Able to work independently and willing to learn