Legal Secretary (Shipping) - #1163540

About the role

Our client is seeking a meticulous and proactive Legal Secretary to provide comprehensive secretarial and administrative support to a team of legal professionals. This role offers an excellent opportunity to manage diverse tasks spanning maritime/shipping documentation, and general practice administration within a collaborative team environment.

Key responsibilities

• Prepare client engagement letters, open new matter files, input fee earners' timesheets accurately, and manage client billing processes.

• Conduct and purchase searches via ACRA, MarineNet, and e-Litigation platforms.

• Draft ACRA Authorization Letters, prepare documents for ACRA filings, and assist with the filing of Registration of Charge and Satisfaction of Charge.

• Assist with mortgage registration and discharge with the Maritime and Port Authority of Singapore (MPA), and handle stamp duty filings.

• Prepare and manage correspondence, maintain efficient electronic (FileSite/WorkSite) and paper filing systems.

• Organize meetings, conferences, and travel/hotel arrangements. Assist the Business Development team with department events or client meetings.

• Cover the reception area and manage phone inquiries in a professional manner as and when required.

About you

• Minimum five (5) years of work experience as a Secretary, with experience working in a law firm

• Proficiency in MS Office

• Familiarity with FileSite/WorkSite and e-Litigation platforms is highly advantageous.

• Exceptional attention to detail (meticulous) with a strong collaborative spirit and a team-player mindset.

• Excellent phone etiquette and professional communication skills.

Benefits

• Competitive salary and benefits package

• Supportive and dynamic working environment