HR Executive - #1163448

1. Employment Documentation & Contracts

▸ Draft, prepare, and issue Employment Contracts, Re-Employment Agreements, and ad hoc HR letters in a timely and accurate manner.

▸ Ensure all documentation is compliant with applicable employment laws and company policies.

2. Onboarding & IT Coordination

▸ Coordinate with the IT department to create and maintain Master Employee Records for new hires within the HRIS system.

▸ Liaise with the IT team to facilitate the provisioning of laptops, corporate email accounts, and system access for incoming employees, and ensure prompt deactivation upon resignation.

3. Talent Acquisition & Recruitment

▸ Manage the full recruitment lifecycle, including job postings, candidate screening, interview coordination, offer management, and pre-employment checks.

▸ Partner with hiring managers to understand staffing needs and deliver an efficient, positive candidate experience.

4. Insurance & Employee Benefits Administration

▸ Process and administer travel insurance applications for permanent staff, contract workers, and casual workers as required.

▸ Monitor and manage the Panel Corporate Programme (PCP) with appointed healthcare providers (Fullerton Health and St Andrews).

5. Dormitory Management Administration

▸ Oversee the full spectrum of dormitory operations, including allocation of accommodation, maintenance coordination, compliance with dormitory standards, and resolution of resident matters.

6. Work Pass & Immigration Administration

▸ Handle the end-to-end process of work permit applications, renewals, cancellations, and amendments in accordance with the Ministry of Manpower (MOM) requirements.

▸ Facilitate visa applications and coordinate air ticket purchases for casual workers and staff travelling on company business.

▸ Manage the procurement and maintenance of security bonds associated with foreign worker employment.

7. Office Administration & Procurement

▸ Oversee office supply procurement and inventory management, including coordination with the office cleaning staff to ensure adequate and timely replenishment of supplies.

8. Training & Development

▸ Organise and coordinate employee training programmes, workshops, and compliance-related courses.

▸ Maintain accurate and up-to-date training records for all employees.

9. Payroll & Finance Coordination

▸ Raise and submit payment requests to the Accounts department for HR-related expenditures, ensuring proper documentation and approval.

REQUIREMENTS & QUALIFICATIONS

▸ Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.

▸ Minimum 2–3 years of relevant HR generalist experience, preferably in a fast-paced environment.

▸ Solid knowledge of MOM regulations, Employment Act, and work pass frameworks in Singapore.

▸ Proficient in Microsoft Suite (Word, Excel, PPT) and HRIS systems e.g. Infotech

▸ Excellent interpersonal and communication skills, with the ability to liaise effectively across all levels.

▸ Strong organisational skills with meticulous attention to detail.

▸ Ability to handle sensitive and confidential information with professionalism and discretion.

▸ Self-motivated, adaptable, and able to manage multiple priorities independently.