HR Operations Executive - #1163328

This role provides administrative and operational support across recruitment, onboarding, employee engagement, and HR administration activities. This role plays a critical part in ensuring a positive employee experience, maintaining compliance with HR processes, and supporting workforce growth during business expansion. The position enables the HR team to focus on strategic business partnering while ensuring efficient execution of day-to-day HR operations.

Job Duties & Key Responsibilities

• Coordinate pre-onboarding activities, including new hire documentation, system setup, and onboarding logistics.

• Support and facilitate new hire orientation programmes to ensure a smooth onboarding experience.

• Monitor completion of onboarding tasks in Oracle and conduct Day 30 and Day 60 HR check-ins with new hires.

• Track probation completion and coordinate confirmation processes with hiring managers, including preparation of required documentation.

• Manage work pass applications and renewals, ensuring timely submission and compliance with regulatory requirements.

• Maintain accurate employee records and HR documentation in accordance with company policies and legal requirements.

• Coordinate employee engagement initiatives, including events, communications, photography, and publication of HR newsletters.

• Administer employee recognition programmes, ensuring timely distribution of awards and maintenance of programme records.

• Support HR reporting and preparation of HR metrics, dashboards, and employee data analysis.

• Ensure compliance with local employment legislation, company policies, and HR procedures.

Job Requirements

• Diploma in Human Resources, Business Administration, or a related discipline.

• IHRP-CA certification would be an advantage.

• Minimum 2–3 years of HR operations, HR administration, or HR coordination experience in a manufacturing environment.

• Familiarity with work pass administration and onboarding processes in Singapore.

• Strong interpersonal and communication skills with the ability to interact effectively with employees at all levels.

• Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.

• Demonstrated ability to handle confidential information with professionalism and discretion.

• Ability to work independently while collaborating effectively within a team.

• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.

• Experience with Oracle HCM or other HRIS systems would be an advantage