Senior Executive/ Executive Officer, Procurement (2‑Year Contract) - #1163277

Job Summary

The Executive Officer supports the Finance department in the end-to-end procurement cycle, ensuring timely, compliant, and cost-effective acquisition of goods, services, and relevant works as part of organisational operations.

The incumbent is expected to work between 8:30 a.m. to 6:00 p.m. on weekdays and may be required to work over weekends and public holidays to support organisation events.

Key Responsibility Areas

Procurement Operations

• Assist with the full procurement cycle: requirements gathering, sourcing, quotations, tendering, evaluation, recommendation & award.

• Conduct procurement processes following SOP.

• Validate procurement documents for completeness, accuracy, and compliance with procurement policies.

• Assist departments to draft specifications and evaluation criteria.

Vendor & Contract Management

• Maintain vendor master list, onboarding, and performance records.

• Conduct vendor due diligence and performance reviews.

• Support contract negotiations, renewals, and contract tracking.

• Monitor contract KPIs and service delivery for appropriate engagements.

Stakeholder Management

• Work closely with departments / appointed vendors to ensure compliance and smooth processing.

• Provide procurement guidelines and advisory for relevant departments.

• Monitor procurement lead time, budget, and procurement risks.

• Any other duties assigned by the organisation.

Requirements

• 3–5 years of relevant experience preferred

• Strong interpersonal and stakeholder management skills

• Detail-oriented, able to work under pressure and solve problems effectively

• Capable of working both independently and collaboratively in a team

• Proficient in Excel and Microsoft Office suite of applications