Administrative Assistant - #1163086

Key Responsibilities

Administrative Support

- Filing, scanning, faxing, and document management

- Maintain company records (ACRA documents, EP files, contracts, etc.)

- Office supplies purchasing and expense claim processing

- Front desk duties — greet visitors, answer calls, handle correspondence

Project Coordination

- Assist project managers in tracking project progress (marine repair projects)

- Organize project documents (RFQ, quotations, completion reports)

- Maintain customer files and project database

- Prepare documents for MOM / Customs / Port Authority submissions

Finance Support

- Assist in invoice preparation and payment follow-up

- Bank statement reconciliation and filing

- Monthly finance document archiving

HR Support

- Assist in work pass (WP/SP/EP) application preparation for foreign employees

- Staff attendance and leave record management

- CPF / IRAS filing assistance