HR Administrator (P&O) - #1162498

We are representing our client in the pharmaceutical industry in seeking the following:

HR Administrator (P&O)

Responsibilities:

The P&O Administrator provides HR operations administration support to the Head of HR across the full employee life cycle. The role ensures timely processing, accurate employee master data management, and proper completion of HR administrative activities in line with internal HR policies and applicable requirements in Singapore.

End-to-End Employee Life Cycle Administration

• Support the Head of HR by coordinating administrative activities across the employee journey, including but not limited to:

• Onboarding support: documentation coordination, readiness checks, coordination with internal stakeholders to ensure new hire records are created and updated accurately

• Employment changes: processing/support for contractual updates, job/role changes, transfers, promotions, and other employee status changes based on approved requests

• Offboarding support: coordinating administrative steps for resignation/termination, ensuring completion of required records and status updates

• Employee master data maintenance: verifying completeness and accuracy of employee information and ensuring timely updates during life cycle events

• Other administration support (if included in your scope): ensuring requests are processed, tracked, and completed correctly in line with HR processes

HR Query Support

• Handle employee queries in relation to P&O policies or activities

• Perform checks to ensure required information is received before processing

• Escalate exceptions and incomplete documentation accordingly

• Maintain clear records of actions taken and outcomes in internal trackers

Data Quality & Document Control

• Ensure employee records are accurate, consistent, and audit-ready

• Maintain proper document filing/retention in accordance with internal procedures

• Conduct basic data validation to ensure work accuracy and quality

Reporting & Administrative Coordination

• Support the Head of HR with operational reporting inputs (e.g., status updates on onboarding/offboarding, HR activity trackers, volume and turnaround metrics)

• Prepare and update operational dashboards/spreadsheets or trackers as assigned

• Participate in process improvement activities by identifying recurring admin issues and recommending operational fixes

Requirements:

• Degree/diploma in Human Resources, Business Administration, or related field (or equivalent HR operations experience)

• 3-5 years’ experience in HR operations/HR administration/HR shared services

• Knowledge of employee life cycle administration concepts (onboarding, changes, offboarding)

• Familiarity with documentation handling and confidentiality requirements

EA Personnel Registration No: R1112468