FACILITIES COORDINATOR (SOFT SERVICES) | UP3600 | 5.5 WORKING DAYS - #1162358

Salary up to $ 3600

Orchard

Monday - Friday 8am – 4.30pm / 8.30am – 5.30pm / 9am – 6pm
Saturday Half Day

Job Scope:

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.

• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.

• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.

• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.

• Monitored supplies and arranged replenishment to support daily operations.

• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.

• Handled basic administrative duties including reports, meeting minutes, records, and quotations.

• Coordinated deliveries, purchases, and service requests to ensure smooth operations.

• Monitored building's facilities and arranged repairs when needed.

• Managed lost and found items, maintaining proper records and follow-up.

• Supported sustainability efforts such as recycling initiatives.

• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.

• Assisted with manpower coordination and provided support during peak periods or staff shortages.

• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Job Requirements:

• Proficient in written communication and strong communication skills

• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.

• Core competencies and knowledge for managing soft services

• Ability to work under pressure

• Adaptability and multi-tasking

• Time management and prioritization

• Solution focus & quick decision making

• Customer centric mindset (End user experience focus)

• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor
  Management System (Condeco)

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