Project Administrator (Shipyard/Marine/Offshore) DP13 - #1161753

Responsibilities

· Administer and maintain project contract records, correspondences, and commercial documentation.

· Monitor contractual deliverables, obligations, milestones, notices, and submission timelines.

· Support overall Project Management Department administrative and coordination activities as required, including documentation, tracking, reporting, meeting coordination, and general project support functions.

· Coordinate with Commercial, Procurement, Engineering, Finance, and Production departments as required.

· Maintain project change management and Variation Order (VO) tracking logs.

· Prepare and track contractual letters, notices, clarification responses, and meeting records.

· Support progress claim documentation, back charges, extension of time (EOT) support records, and contractual evidence compilation.

· Ensure all contract documents, amendments, and revisions are properly controlled and archived.

· Support project close-out documentation and final account reconciliation.

· Attend project meetings, commercial discussions, and coordination meetings when required.

· Ensure compliance with company procedures, contractual requirements, and applicable shipbuilding standards.

Requirements:

· Diploma or Degree in Business, Engineering, Maritime Studies, Project Management, Quantity Surveying, or related discipline

· Minimum 3 years relevant experience in shipyard, marine, offshore, or project coordination environment.

· Experience in vessel newbuilding, repair, conversion, or project administration will be an advantage.

· Basic understanding of contract administration, project documentation, and commercial coordination.

· Familiar with project execution processes in shipyard, marine, or offshore environment.

· Able to coordinate with multiple departments and maintain proper project records and trackers.

· Proficient in Microsoft Office applications and familiar with digital document management, reporting, and project coordination tools.

· Familiar with document control systems, SharePoint, and project management systems.

· Ability to maintain trackers, dashboards, and contractual logs.

· Strong coordination and communication skills.

· Detail-oriented and able to manage multiple project interfaces.

· Able to work under tight project schedules and fast-paced shipyard environment.

· Able to support multiple functions across project management, commercial coordination, reporting, and general administrative activities as required.

· Need to travel to Batam Shipyard when required.

· Strong commercial awareness and project coordination mindset will be preferred.

· Experience supporting Project Management or PMO team is an added advantage.

How to Apply

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