Office Manager & Finance Executive - #1161459

Office Manager & Finance Executive

About the Role

We are looking for a proactive and hands-on Office Manager & Finance Executive to support our CEO and establish our Singapore operations.

As an established Australian business expanding into Singapore, this role offers a unique opportunity to build and shape office operations while managing core finance functions. You will play a key role in setting up processes, improving systems, and ensuring the smooth day-to-day running of the business.

This is a broad, dynamic role ideal for someone who enjoys ownership, variety, and working in a fast-paced, growth-oriented environment.

Key Responsibilities

Office Management & Operations

• Oversee day-to-day office operations to ensure efficiency and smooth business functioning

• Support the CEO with scheduling, coordination, and administrative tasks

• Establish and improve internal processes, systems, and workflows

• Coordinate across departments, suppliers, and partners to support business operations

• Manage office resources, facilities, and documentation

Finance & Accounts

• Maintain accurate accounting records and day-to-day bookkeeping

• Process payroll in line with Singapore regulations (Employment Hero)

• Manage accounts payable and receivable, including invoicing and collections

• Perform bank reconciliations and ensure financial accuracy

• Handle supplier invoices, expense claims, and procurement processes

• Manage Inventory Costing

• Support month-end closing and financial reporting

• Assist with GST filing and statutory compliance

Sales Administration & Order Processing

• Process customer orders and issue invoices accurately

• Maintain CRM systems, sales records, and reporting

• Coordinate order fulfilment and delivery timelines

• Liaise with customers, suppliers, and logistics partners, including customs processes where required

Customer Service

• Respond to customer enquiries via phone, email, or helpdesk systems

• Ensure timely resolution of issues and maintain strong customer satisfaction

HR & Administration

• Support onboarding, employee records, and HR administration

• Assist with work pass applications and regulatory compliance

• Maintain records, filing systems, and ERP master data

What We’re Looking For

• Diploma or Degree in Accounting, Business, or a related field

• 2–3+ years’ experience in office management, finance, or operations roles

• Strong understanding of Singapore accounting standards, GST, and compliance

• Proficiency in Microsoft Excel and accounting/ERP systems

• Highly organized with strong attention to detail

• Ability to manage multiple responsibilities independently

• Strong communication and interpersonal skills

• A proactive, hands-on attitude with a willingness to build and improve processes

• Experience in the telematics industry is an advantage

Why Join Us

• Play a key role in launching and shaping our Singapore office

• Join an established international business with growth ambitions

• Work closely with senior leadership and gain broad business exposure

• Be part of a collaborative, fast-paced environment where your impact matters