Purchasing Assistant - #1160066

Job description

The Purchasing Assistant reports directly to the Purchasing Manager and provides administrative and operational support to the Purchasing Department. The role is responsible for assisting in procurement activities, maintaining purchasing records, coordinating with suppliers, and ensuring the timely processing of purchasing documentation to support business operations.

Responsibilities:

• Support daily purchasing and procurement operations.

• Verify and process Purchase Requisitions (PR), Purchase Orders (PO), Delivery Notes (DN), Delivery Orders (DO), and Goods Receipt documentation.

• Prepare and issue Purchase Orders accurately and in a timely manner.

• Maintain and update computerized and physical purchasing records and filing systems.

• Coordinate with suppliers, vendors, warehouse personnel, and internal departments regarding orders, deliveries, and shipment schedules.

• Monitor order status and follow up with suppliers to ensure timely delivery of goods and services.

• Assist in resolving discrepancies related to orders, deliveries, invoices, and inventory.

• Generate and maintain purchasing reports as required.

• Comply with company purchasing policies, procedures, and quality standards.

• Perform other purchasing and administrative duties assigned by management from time to time.

Requirements:

• Minimum 1–2 years of experience in purchasing, procurement, or administrative support (fresh graduates may be considered).

• Proficient in Microsoft Office applications, particularly Excel and Word.

• Experience with purchasing systems is an added advantage.

• Strong organizational and time management skills.

• Good communication and interpersonal skills.

• Ability to work independently and as part of a team.

• High attention to detail and accuracy in documentation.