Senior Storekeeper - Logistics Operations - #1133503

Role Purpose

The Senior Storekeeper is responsible for the safe, efficient, and organized management of inventory in the warehouse.
This role ensures that materials are accurately stored, tracked, and distributed in a timely manner, while strictly adhering to safety and compliance standards, including QHSE (Quality, Health, Safety, and Environment) regulations.

Key Responsibilities

Inventory Control & Management

- Stock Management: Maintain accurate inventory records by conducting regular stock counts and ensuring that all incoming and outgoing materials are properly recorded.

- Inventory Optimization: Monitor and manage inventory levels to prevent overstocking or stockouts, ensuring that stock levels are aligned with operational needs.

- Material Handling: Ensure proper handling and storage of materials, reducing damage and improving accessibility.

- Barcode/Tracking Systems: Utilize barcode scanners, RFID, or other inventory management systems to track and manage inventory effectively.

- Reorder and Stock Restocking: Manage the reordering process to ensure that critical materials are always available and monitor supply levels to prevent delays in operations.

Warehouse Organization & Safety Compliance

- Warehouse Organization: Maintain a clean, safe, and organized warehouse environment. Ensure that materials are easy to locate, safely stored, and stored in compliance with safety regulations.
- Compliance with HSE Standards: Ensure that all materials are stored in accordance with HSE regulations, following proper safety and handling guidelines, particularly for hazardous, oversized, or sensitive items.
 - Safety Protocols: Enforce warehouse safety protocols, including the proper use of personal protective equipment (PPE) and safe material handling practices.
- QHSE Standards: Ensure full compliance with QHSE policies, including health and safety regulations, environmental protection standards, and quality control.
    - Incident Reporting: Immediately report any safety hazards, accidents, or incidents to the Warehouse Manager or Senior Operations Executive and ensure corrective actions are implemented.

Documentation & Record Keeping

- Inventory Records: Maintain accurate and up-to-date records of stock movements (goods receipt, goods issue, stock transfers, etc.), ensuring they are filed and accessible.
    - Documentation Management: Prepare and maintain necessary documentation for inventory transactions, including delivery notes, purchase orders, and material requisition forms.
    - Reporting: Prepare weekly and monthly inventory and warehouse reports for management, highlighting stock levels, discrepancies, and any issues.
    - Audit Support: Support internal and external audits by providing accurate inventory records and documentation when requested.

Warehouse Equipment & Forklift Operations

- Forklift Operation: Operate forklifts and other warehouse equipment (e.g., pallet jacks, hand trucks) safely and efficiently to move materials.
    - Maintenance of Equipment: Ensure the proper maintenance and regular inspection of warehouse equipment, including forklifts, ensuring they are in good working condition.
    - Training: Assist in training new warehouse staff on equipment operation, safety protocols, and inventory management systems.

Team Collaboration & Communication

- Collaboration with Team: Work closely with warehouse staff and other departments (e.g., Operations, Logistics, Procurement) to ensure smooth material flow and timely deliveries.
    - Communication: Communicate effectively with internal teams, clients, and vendors to coordinate stock movements, deliveries, and supply chain operations.

Requirements

- O-Level or Equivalent
    - Forklift operation certification and experience are mandatory.
    - QHSE awareness and knowledge of warehouse safety practices.

- 3–5 years of experience in warehouse operations, with a focus on inventory management, material handling, and safety protocols.
    - Experience working in logistics, warehousing, or related industries.
    - Familiarity with inventory management systems (e.g., SAP, WMS) and warehouse management software.

- Inventory Management: Strong knowledge of inventory control and stock management techniques.
    - Forklift Operation: Skilled in operating forklifts and other warehouse equipment.
    - Safety Compliance: In-depth understanding of QHSE policies and procedures, with experience ensuring compliance in a warehouse setting.
    - Attention to Detail: High attention to detail when handling stock, documentation, and safety practices.
    - Organizational Skills: Strong organizational skills to manage multiple tasks simultaneously and maintain an orderly warehouse environment.
    - Problem-Solving Skills: Ability to quickly identify problems with inventory or equipment and resolve issues promptly.
    - Communication Skills: Effective communication skills to liaise with team members, other departments, and external stakeholders.

Personal Attributes

- Safety-Focused: Committed to maintaining a safe working environment and adhering to HSE regulations.
    - Proactive & Solution-Oriented: Takes initiative to identify potential safety risks or inventory issues and implements corrective measures.
    - Team Player: Works collaboratively with others to achieve team goals and ensure efficient warehouse operations.
    - Adaptable: Flexible and able to handle changing priorities and work in a fast-paced environment.

Key Performance Indicators (KPI)

- On-Time Stock Availability: Ensure materials are available and accessible on time to avoid project delays.
    - Inventory Accuracy: Achieve high levels of accuracy in inventory records, with minimal discrepancies during stock counts and audits.
    - Safety Compliance: Maintain 100% compliance with warehouse safety standards, minimizing accidents and incidents.
    - Forklift Safety: Operate forklifts and equipment safely, ensuring zero accidents related to equipment usage.
    - Document Accuracy & Timeliness: Ensure all inventory transactions are documented accurately and processed on time.