Finance & Procurement Executive - #1133064

Key Responsibilities

1. Accounts Payable (AP) & Finance Support

• Verify supplier invoices against POs, SIs, and delivery orders (three-way matching).

• Prepare AP documentation and supporting files for monthly payment cycles.

• Track outstanding supplier balances, deposits, and credit terms.

• Enter or draft supplier bills into Xero for finance verification.

• Highlight invoice discrepancies, price changes, or quantity mismatches.

• Maintain accurate procurement and expense records for financial closing.

2. Procurement & Supplier Management

• Raise purchase orders (POs) for all stock categories.

• Track shipments (air/sea) and update ETA for internal stakeholders.

• Coordinate with suppliers for pricing, lead times, and product updates.

• Maintain a procurement log for all overseas and local purchases.

• Ensure supporting documents (commercial invoices, packing lists, airway bills) are complete and filed.

3. Documentation & Internal Controls

• Ensure that all procurement and AP processes follow proper approval routing.

• Maintain audit-ready documentation for all supplier transactions.

• Assist Finance with month-end closing tasks related to stock purchases and expenses.