Sales Coordinator (Sales Department) - #1131991

Job title: Sales Coordinator (Sales Department)
Salary: SGD 2,400 - 3,300
Reference ID: 37103

Our client is a leading Japanese MNC company that specialises in the supply of tools and equipment. They are currently looking for a Sales Coordinator to assist their Sales team!

Department: Sales

【Responsibilities】
- Ensure accuracy and timeliness of all data uploaded to the customer portal
- Monitor shipment and invoice status to support smooth transaction flow
- Liaise with internal departments (sales, logistics, accounting) to meet customer requirements
- Maintain confidentiality and professionalism when handling customer information
- Provide administrative support during customer visits or reviews
- Escalate any delay or abnormal situation to the sales team promptly

【Tasks】
- Handle all administrative including quotation, PO, and delivery tracking
- Upload and maintain data on customer portal systems, e.g. inventory control system
- Support internal processes, e.g. prepare documents, track findings, etc.
- Maintain records and filing of project or order-related information
- Perform shipment coordination, including creating and tracking Delivery Orders and Invoices in our internal system
- Monitor shipment status with the logistics team and forwarders
- Proactive coordination with Japan HQ for orders
- Proactively manage the "Forecast - Quotation - PO - Machine Specification - Purchase Specification" workflow, identifying and resolving any discrepancies to ensure alignment across all documents.
- Follow up on the customer's PO
- Follow up on actions required from meetings
- Execute the full product order workflow, including DPR (Document Preparation Request) issuance, necessary follow-up, Purchase Order (PO) confirmation, and final shipment arrangement.

【What you will receive】
- AWS
- Fixed Bonus (Up to an equivalent of 1 month) in March
- Variable Bonus (Depends on Business Performance)
- Annual Leave:
1st year - 14 days,
2nd year - 15 days,
3rd year - 16 days,
4th year - 18 days,
5th year - 21 days
*Up to a maximum of 21 days and staff is able to bring forward a max of 14 days
- Medical Leave: 14 days
- Medical Insurance: Panel clinics etc.
- Transport Allowance: SGD 150
- Company Cab Card (Full access to all comfort taxis)
- Dental Benefits: SGD 800/year
- Specialist Outpatient: SGD 1,000/year

【Requirements & Preferences】

(Must)
- 2 years of Sales Coordinator experience, including handling PO in the Manufacturing or similar industry
- Comfortable with learning and using customer online portals/vendor systems
- Basic understanding of internal audit control and documentation procedures
- Proficient in Microsoft office (MS Word, Excel, Powerpoint)
- Fluent in English and Mandarin to liaise with English and Mandarin-speaking customers


(Advantageous)
- Experience in the Semiconductor industry
- Experience and strong interest in the Japanese environment and culture

-----------------
We regret that only shortlisted candidates will be notified.

Registration No.: R1874034 (Niltasha Binte Ibrahim)
Recruitment Licence: 12C5051