Administrative Assistant (1 year contract) - #1131975

Job Responsibilities:

• Provide general administrative support to daily Office operations.

• Assist with general office admin/facility tasks, managing of incoming calls, office upkeeping, meet and greet, escort guests to the meeting rooms, and helping with beverages, general courier and despatch arrangements.

• Sort and distribute incoming physical mails.

• Verify reimbursement claims, allowances, and entitlements.

• Coordinate with banks on month end salary submission.

• Handle some Accounts Payable & Accounts Receivable.

• Arrange for pre-employment checkup with appointed clinics.

• Assist in preparation of new joiner welcome pack and maintenance of employee handbook.

• Updating and endorsing dental claims.

• Assist in preparation of various HR letters, visa letters, employment certifications, immigration letters etc

• Handle IT management with outsource service provider.

• Assists the Managing Director with travel and expense reimbursement submissions.

• Handling general sales inquiries and generate simple quotations.

• Monitor open orders under appointed accounts and coordinate internal follow-ups to ensure on-time delivery and customer updates.

• Support order processing activities, including checks on purchase orders, order entry, and internal coordination to ensure accuracy.

• Coordinate logistics-related matters such as delivery schedules, packing lists, and shipment documents with internal teams.

Job Requirements

• NITEC or Diploma in any discipline.

• 2 years relevant work experience in Accounts and Office Administration.

• Able to multi task and work under tight deadlines.

• Good communication skills and proficient in Microsoft Office.

Aaron Teo Yiau Bing (CEI No. R1103712)
Contact Number: 6786 0100
Recruit Express Pte Ltd
EA Licence No. 99C4599

We regret that only shortlisted candidates will be contacted.