Training Administrator (6-Month Contract) - #1131907

Create futures worth inheriting with SJ 

At SJ, we’re building identity into infrastructure, character into skylines and peace of mind into everyday life.

A global urban and infrastructure consultancy firm with over 75 years of project delivery success, SJ and its member companies continue a collective legacy that delivers global expertise with local precision.

Become part of our 16,000 client-centric specialists in more than 120 offices in over 40 countries who shape spaces across the world to meet the needs of today and the aspirations of generations to come.

Located at Jurong Innovation District, a vibrant ecosystem of next-gen enterprises, the 68,915m2  campus development can accommodate 4,000+ employees, as well as other tenants. SJ Campus pushes the boundaries of sustainable and liveable design. Referred to as ‘campus in nature’, it embodies the character of Singapore as a garden city, integrating urban structure and natural landscape harmoniously while showcasing the deep history and expertise of the group. 

Job Scope

The SJ Academy Training Administrator (6-Month Contract) plays a key role in supporting the operational and administrative functions of SJ Global Academy. This position ensures smooth execution of training programs, manages external training processes, and provides system administration for the Learning Management System (ARC). The role requires strong organizational skills, attention to detail, and the ability to coordinate multiple tasks efficiently.

External Training Administration

• Manage external training registration for employees, ensuring compliance with P&C Training Policy and Training approval process flow

• Liaise with external training providers to confirm schedules and course arrangements

• Process training-related payments, including handling invoices, coordinating with Vendors and Finance for timely payment settlement

• Update training details and attendance records in Workday

Orientation & Training Logistics

• Coordinate orientation sessions for new hires and Trainers' schedule arrangement

• Arrange training logistics, including booking of training rooms, ordering refreshments, and preparing training materials

SJ Global Academy External Operations

• Provide administrative support for SJ Global Academy operations with external participants

• Handle general enquiries related to training programs and academy services

• Assist in training grant processing and maintain accurate documentation for compliance 

Learning Management System (ARC) Administration

• Act as system administrator for ARC LMS, managing course setup and enrolments

• Respond to general enquiries related to e-learning access

• Support basic-level e-learning development and uploading to ARC

Qualifications and Skills

• Demonstrated organisational and administrative expertise, with strong attention to detail.

• Excellent communication and interpersonal skills, with the ability to work collaboratively with both internal and external stakeholders.

• Sound knowledge and functional understanding of Singapore funding claims and related funding compliance processes.

• Proficiency in managing confidential employee data and financial records in accordance with regulatory and organisational standards.

• Experience with HR and L&D administration will be considered advantageous.