Office Administrator - #1131903

Responsibilities:

• Provide support in company organised activities and events.

• Provide administrative support to Senior Management staff

• Manage the office expenses and equipment, i.e. office’s cleaning contractor, pantry, vending machine, stationery supplies, photocopier and other ad-hoc events/activities.

• Coordinate internal/external dispatch.

• Book air tickets, facilitate visa application, travel requests and hotel accommodation for staff and foreign guests/delegates for local and/or international travel.

• Apply/Maintain/Terminate Jurong Island passes, Submit EMA Clearance for staff, visitors, deliveries, suppliers, etc, including site visits by our shareholders and clients from Retail)

• Prepare Purchase Requisition for admin requirements.

• Assist L&P on GRN posting for JI and JTC goods receipt.

• Assist for vendor’s invoice scanning for SAP and CDMS uploading

• Order & Issue PPE (personal protection equipment), mainly safety uniform, safety shoes, helmets and safety spectacles for staff / visitors

• Perform contract administration for supplies of PPE, pantry, stationery, toner items and laundry services

• Coordinate with vendor on the collection & delivery of bottled water, etc.

• Responsible for the issuance of lockers & bicycles.

• Set up workstation with proper stationery for new joiners (induction, name cards and preparation of staff pass)

• Conduct regular service quality checks ranging on vendors to ensure that the products and services meet the Company’s standards and requirements.

• Coordinate lunch order for staff based in Jurong Island when required.

• Prepare and submit periodic reports such as attendance report, etc.

• Assist in petty cash claims.

• Custodian of keys and administration of carpark car decal includes vending machine card for staff. (Monitoring the staff cards for existing staff and staff leaving the company)

• Coordinate meetings. (both via teleconference and in person)

• Maintain document management system.

• To provide support for reception duties as and when required

• Handle other ad-hoc duties as assigned.

Requirements:

• GCE ‘O’ level and above, preferably with diploma in any discipline.

• At least 1 to 3 years of administrative experience.

• Good verbal and written communication in English.

• Proficient in MS Office especially Excel, Word and PowerPoint.

• Strong Integrity, good working attitude, hardworking, willing to work in Jurong Island.

• Reliable, proactive, responsible, resourceful and independent.

• Good interpersonal skills and a team player.

• Willing to learn and take up new challenges in a fast-paced environment.

• Preferably familiar with SAP

Others:

• 5-day work week

• Company transport provided from Jurong East

Interested applicants, please forward your detailed resume including your last drawn salary, expected salary and availability to [email protected]

Please indicate the position that you are applying on the subject.

(All applications will be treated in strictest confidence. We regret that only shortlisted candidates will be notified)

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