Operations & Facilities Coordinator - Govt/S$2580/West - #1130790

Working Hours:

• Monday to Thursday: 8.00am – 5.30pm

• Friday: 8.00am – 5.00pm

Job Description

We are seeking a reliable and organised Technical Officer. This position focuses primarily on coordination, asset management, procurement support, and counter services.

The successful candidate will play a key role in supporting training facilities and daily operations, working closely with internal stakeholders and service providers. This role does not require advanced technical training, as the emphasis is on coordination and administrative support.

Key Responsibilities

1. Procurement Support

• Assist in sourcing and checking quotations

• Support procurement requests and documentation

• Track item deliveries until Goods Received is recorded in the system

2. Asset & Store Management (Workday System)

• Register and update assets and store items (descriptions, serial numbers, etc.)

• Facilitate asset and store item transfers between departments or staff

• Manage asset issuance to staff

• Process asset and store item retirement requests

3. Asset & Store Items Condemnation

• Execute condemnation exercises in accordance with policies and guidelines

4. Training Facilities Support

Lab Equipment / PC / Software

• Provide first-line support for lab equipment, PCs, and software

• Coordinate repair services, including quotation sourcing and payment processing

• Ensure proper tagging and labelling of assets and store items

Lab / Classroom Facilities

• Oversee maintenance of lighting, AV systems, tables, and chairs

• Monitor and replenish first aid boxes, including expiry checks

5. Administrative & Counter Support

• Perform counter duties such as handling deliveries, enquiries, and phone calls

• Prepare and pack project components for distribution

• Perform any other duties as assigned

Requirements

• Diploma qualification in a relevant field

• 1-2 years of relevant working experience

• Strong organisational, coordination, and multitasking skills

• High attention to detail and accuracy

• Familiarity with procurement processes and asset management systems

• Comfortable providing basic support for lab equipment, PCs, and software

• Ability to work effectively with IT support and service vendors

• Knowledge of safety and compliance requirements is an advantage

Additional Information

This role is primarily coordination-based and focuses on counter service responsibilities, asset facilitation, and administrative support, rather than hands-on technical work.