Executive (Operations, Supply Chain) - #1129968

To provide administrative, operational, and personnel support to ensure smooth and efficient daily operations within the Inventory Department. The Executive is responsible for enforcing company policies, maintaining accurate inventory data, supporting manpower deployment, and upholding safety and compliance standards.

1. Administrative Support

• Assist the Department Manager in enforcing company policies and standard operating procedures (SOPs).

• Prepare and submit required documents, reports, and updates on time.

• Maintain proper filing systems and ensure equipment and machinery are in good working condition.

• Investigate and report defective or expired stock and other inventory-related issues.

• Deploy manpower and assign staff duties to support daily operations.

• Coordinate repair and servicing of faulty equipment.

• Perform ad-hoc tasks assigned by the Department Manager.
  

2. Operational Support

• Verify product details (description, pack size, barcode, dimensions) of new items against system data.

• Ensure barcode compliance and update system data accurately.

• Investigate and resolve stock discrepancies; raise stock adjustments when necessary.

• Manage return, exchange, and disposal processes for damaged or defective items.

• Monitor RTV (Return to Vendor) and RSTO (Return Stock Transfer Order) activities and ensure timely follow-up.

• Support replenishment, stock transfer, and relocation between distribution centers.

• Provide weekly and monthly reports on stock adjustments, damaged goods, and outstanding returns.

• Update SKU information such as shelf life, dimensions, pallet configuration, and supplier source.
  

3. Personnel Management

• Plan and manage staff duty rosters and attendance.

• Monitor punctuality, overtime, and leave records; ensure compliance with labor guidelines.

• Handle staff welfare matters including uniform, safety gear, and medical or claim submissions.

• Prepare documentation for staff onboarding, resignation, and access requests.

• Identify staff training needs and recommend development programs.

• Conduct regular team briefings to communicate updates and review performance.
  

4. Security & Safety

• Enforce workplace safety and security guidelines.

• Conduct regular safety briefings and promote safe work practices.

• Support Safety Committee initiatives to achieve a zero-accident workplace.

Key Result Areas (KRAs)

• Compliance with departmental SOPs and company policies.

• Accurate and timely processing of inventory adjustments and documentation.

• Effective manpower management and team motivation.

• Reduction of stock losses, damages, and discrepancies.

• Efficient handling of returns and replenishment activities.

• Maintenance of a safe and organized working environment.
  

Other Information

• Office Location: 37 Joo Koon Circle

• Warehouse Location: 24 Penjuru Road

• Please note that this role requires working rotating shifts (7:30 am to 5:03 pm / 1:30 pm to 11:03 pm) and a 5-day work week with rotating off/rest days.