HR Officer - #1129890

Primary Role:
To support the Human Resources department in day-to-day operations, assisting with recruitment, onboarding, employee services, HR systems, and engagement activities to ensure smooth delivery of HR functions.

Responsibilities

• Coordinate recruitment logistics, including scheduling interviews and liaising with candidates and hiring managers.

• Collate candidate documents and ensure interview assessment forms are completed by hiring panels.

• Conduct reference checks for shortlisted candidates.

• Assist with the onboarding process for new joiners, including pre-employment documentation, system access, induction, and welcome materials.

• Create and update biometric access for new joiners, and support employees with related access issues.

• Obtain and consolidate quotations for staff events, training, and welfare initiatives.

• Support employees with HR system access issues (e.g., HR Connect, Orisoft & etc).

• Verify and process HR-related invoices for accuracy and compliance.

• Prepare and circulate EDMs and communication materials for HR programs and staff events.

• Update staff notice boards and visual projectors with information on staff movements and HR updates.

• Maintain HR records, files, and databases to ensure accuracy and confidentiality.

• Provide administrative support for employee engagement and welfare activities.

Requirements:

• Diploma or equivalent qualification in Human Resources, Business Administration, or related field.

• Prior HR or administrative experience preferred; fresh graduates with strong interest in HR are welcome.

• Strong organizational skills with the ability to multi-task and meet deadlines.

• Proficient in MS Office applications; experience with HR systems (e.g., PeopleSoft, Orisoft) is an advantage.

• Good communication and interpersonal skills to liaise effectively with staff, candidates, and vendors.

• High attention to detail, accuracy, and record-keeping.

• Proactive, resourceful, and a team player with a positive attitude.

• Discreet with confidential information and professional in all interactions.