OFFICE ADMIN SPECIALIST - #1129669

Location: Bugis/Lavender Central 

Level of management: Experienced (Non-Manager)

Job type: Full-Time Permanent

Location: Singapore

Job Category: Admin

KEY DUTIES WILL BE:

Human Resources

• Execute the monthly payroll calculation, and cost allocation for all employees in SG entity.

• In charge of monthly CPF online submission and payment, assist in other claims according to MOM’s policy

• Oversee the execution of personal income tax for monthly declarations and/or yearly finalizations.

• Manage mandatory payments and reporting for healthcare insurances; liaise with suppliers for complex claim cases.

• Ensure compliance with internal and external audits related to labor, payroll, and personal income tax in needed

• Collaborate closely with the Finance/Accounting team, specifically Accounting Managers and the CFO, to ensure accurate financial reporting and compliance when needed

• Undertake additional HR responsibilities as assigned by line managers.

Operation

• Assist the country’s managing director with high-level administrative, strategic, and operational support.

• Oversee the day-to-day administrative operations of the DRSG office, ensuring efficient office management.

• Coordinate and organize high-level office activities, manage office layouts, and oversee the stock of office supplies.

• Greet and manage high-profile visitors, coordinate inbound and outbound office mail, and handle office logistics and transport arrangements.

• Track and conduct follow-ups for employee compliance on company requirements and initiatives.

• Supervise the maintenance and cleanliness of the office environment, ensuring it meets company standards.

• Manage office-related budgets and ensure cost-effectiveness in office operations.

• Maintain and enhance HR processes and policy documentation.

• Analyze trends and metrics in partnership with the HR team to develop innovative solutions, programs, and policies.

• Administer and optimize human resource information systems and related reporting.

• Maintain up-to-date knowledge of benefit programs and offerings, ensuring compliance with all regulatory requirements.

• Coordinate complex immigration and visa processing tasks (if needed)

Procurement

• Assist with procurement for special projects and SG office (e.g., events, marketing materials).

• Verify procurement activities align with Singapore tax and compliance laws (e.g., GST, Withholding Tax).

• Liaise with Accounts for timely PO updates and resolve discrepancies.

• Prepare and submit non-financial tender/RFP documents for new client onboarding (if needed)

• Ensure tender documentation complies with regulatory requirements in Singapore.

• Coordinate vendor onboarding (documents, compliance, ACRA checks).

• Validate bank account details for new vendors to ensure accuracy.

Job Requirements:

General

• Years of Experience: 2+ years in HR and administrative roles.

• Minimum Education Level: Bachelor's degree in Human Resources, Business Administration, or a related field.

Required Skills

• Advanced proficiency in MS Excel with strong analytical capabilities.

• Deep understanding of the Employment Act and MOM’s process

• Exceptional customer service and interpersonal skills, with a proven ability to work effectively in a team.

• Strong logical thinking and time management skills.

• Excellent communication skills

• Maintain strict confidentiality of all sensitive information involving company operations, employees, and clients

• Uphold a high degree of professionalism, discretion, and accountability when supporting the management