Admin Assistant - #1129315

About the Role

We are looking for a detail-oriented and proactive Administrative Assistant to support our construction team. The ideal candidate should have strong organizational skills, familiarity with construction processes.

Key Responsibilities

• Manage incoming phone calls and email enquiries during working hours.

• Oversee day-to-day office administration and general administrative tasks.

• Provide clerical support, including preparing quotations, claims, invoices, and verifying completed work.

• Support the Finance Department in accounting and bookkeeping functions, including processing supplier invoices, staff claims, and petty cash, while performing basic accounting tasks as required.

• Assist project managers, engineers, and site teams with administrative and coordination support.

• Prepare, update, and maintain project documents including BOQs, drawings, schedules, reports, and compliance records.

• Handle procurement tasks, including purchase orders, invoice processing, and maintaining organized digital and physical filing systems.

• Support HR, office management functions, and any other ad hoc duties assigned by management.

Requirements

• Minimum GCE O-Level or NITEC qualification.

• Proficient in MS Office applications, particularly Excel and PowerPoint.

• Preferably with at least 2 years of relevant experience

• Strong communication and coordination skills.

• Able to multitask, prioritize tasks effectively, and perform well under pressure in a fast-paced environment.

• Demonstrates professionalism, accuracy, and a high level of attention to detail