Senior/ Executive Assistant (Pharmacy) - #1129295

Overview*

The role is to provide the main administrative support for assigned Pharmacy Admin department.

Job Responsibilities*

1. Primary Responsibilities and Duties (80%)

• Manages schedule for HOD.

• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.

• Coordinate department meetings and team building events.

• Facilitate on-boarding of new staff; raising system and tap card accesses, coordinate on-board process, follow up issues with HR. (if any)

• Collate and update relevant data/workload required by the department for purposes of cost management and improvement.

• Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.

• Handles claims for the department (for subvention or external grants etc)

• Reconcile dropped charge reports for assigned jobs, if any.

• Assist in audit reviews (internal/external) by providing requested documents to relevant auditors.

• Handles procurement-related documentations (i.e. Purchase Requests, Sourcing Requests, Approval To Procure papers etc.)

• Record and produce meeting minutes.

2. Secondary Responsibilities and Duties (20%)

• Collect and dispatch documents from/to areas within hospital premises.

• Requisite, control and maintain good utilisation of office supplies in the department.

• Manage gift packs for storage and distribution.

• Perform any other duties assigned by supervisor.

Requirements*

• Diploma in healthcare-related/management courses (preferred)

• Minimum 2 years of experience in clerical and administrative duties

• A good understanding of accounting and figures

• Good computer skills in Word, Excel and Power Point and SAP system

• Critical thinking and problem-solving ability

• Adaptable and able to work independently

• Ability to multi-task and work under tight timelines

• Good analytical and organization skills

• Excellent communication, problem solving, presentation, negotiation and interpersonal skill

If the role sounds interesting to you, please contact ‘[email protected]’ to understand more on the role. Please indicate the position that you are interested in the subject heading.

*Only Singapore Citizens and Singapore Permanent Residents may apply.