Admin Executive/Account Executive - #1129259

We Are Hiring – Two Positions Available

Admin Executive

Account Executive

Location: Ubi
Working Hours: Monday–Friday, 9am – 6pm
Salary Range:

• Admin Executive: $2,600 – $3,200

• Account Executive: $3,200 – $4,200

Admin Executive

Key Responsibilities

• Support sales team scheduling, appointments, and travel arrangements.

• Manage data entry, sales figures, and preparation of reports, presentations, and documentation.

• Handle customer enquiries and coordinate with internal departments for order fulfilment.

• Maintain and update customer databases and manage document filing.

• Assist with sales order processing, invoice preparation, and cheque handling procedures (including Drop Cheque).

• Record meeting minutes and follow up on outstanding items.

• Monitor WhatsApp project group chats for operational updates.

• Prepare memos, newsletters, articles, and internal communication materials.

• Manage office operations including supplies procurement and pantry inventory.

• Coordinate corporate entertainment arrangements.

• Perform additional administrative duties as assigned.

Requirements

• Minimum Diploma.

• 2–3 years of relevant administrative experience.

Account Executive

Key Responsibilities

• Maintain journal entries, general ledger, reconciliations, and month-end/year-end closing.

• Process invoices, manage vendor records, and handle payment functions.

• Prepare client invoices, monitor collections, and follow up on outstanding payments.

• Apply project-based billing methods including milestone or percentage-of-completion (POC) models.

• Monitor project budgets, WIP schedules, actual expenses, and prepare variance analyses.

• Prepare monthly, quarterly, and annual financial statements.

• Monitor daily cash flow and prepare forecasts.

• Prepare GST, corporate tax documents, and ensure regulatory compliance.

• Prepare audit schedules and support external audit activities.

• Work with sales, design, and project teams on costing and financial matters.

• Support internal control improvements and accounting system workflows.

• Assist in finance-related system enhancements and process efficiency initiatives.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field.

• 2–3 years of accounting experience, preferably in project-based industries.

• Experience in full-set accounting, AP/AR, forecasting, and project costing.

• Knowledge of QuickBooks, Xero, and month/year-end processes.

• Advanced Excel skills and experience with POC or milestone revenue models.

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279