Admin Assistant (5 - 6 months temp) - #1128956

Purpose of the Job (Why the job exists):
The Administrative Assistant provides essential support in General Administration (GA) capacity to ensure the smooth and efficient operation of the office. This role is responsible for managing day-to-day administrative tasks, supporting GA Manager and ensuring organizational processes run effectively. The position requires strong co-ordination skills, attention to detail, and the ability to handle confidential information with discretion.

Key Job Accountabilities (Actual daily deliverables):

• Oversee room bookings, schedule meetings, and coordinate travel arrangements for key management.

• Manage receptions, incoming calls, emails, and correspondence, ensuring timely routing and follow-up.

• Prepare, format, and proofread a variety of documents, reports, and presentations with accuracy and attention to detail.

• Maintain organized filing systems (both digital and physical) to ensure accurate record-keeping and easy retrieval of information.

• Support general administrative functions, including expense tracking, invoice processing, and preparation of documentation.

• Order and manage office and pantry supplies while liaising with vendors to ensure smooth daily operations.

• Assist in planning and coordinating company events, team activities, and management meetings.

• Deliver comprehensive administrative support to key management as required.

• Assist the CTO with travel arrangements and expense claims.

Required Experience and Qualifications (Required knowledge, skills and experience---however acquired):

• At least a ITE certification, or diploma in business administration (or a related field) is preferred.

• Previous experience in an administrative, office management, or assistant role preferred.

• Familiarity with office equipment (printers, scanners, etc.) and administrative procedures.

• Experience with project management or database systems is an advantage

• Strong organizational and time-management skills with the ability to prioritize tasks.

• Excellent written and verbal communication skills.

• High attention to detail and accuracy.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.

• Ability to handle confidential information with integrity and professionalism.

• Strong interpersonal skills and a proactive, service-oriented attitude.

• Flexibility and adaptability in a fast-paced environment.