Event Assistant (Short term contract) - #1128811

• We have an exciting opportunity, be part of the largest cycling event in Singapore

• If you are looking for a fresh challenge – work alongside with us to deliver the event

• Various contract period: January to May 2026

Position:

1. Event Assistant – Customer Experience

2. Event Assistant – Commercial Operations

Roles & Responsibilities:

Customer Experience

• Assist with the daily upkeep of the registration system, including basic updates, supporting vendor coordination, and responding to participant enquiries under the Lead’s guidance.

• Support participant communications such as eDMs and SMS blasts, and help prepare registration and revenue reports for internal use and client updates.

• Handle basic customer enquiries and feedback, and escalate service issues to the Lead when needed.

• Support event operations and administrative tasks, including preparation of materials, coordination of logistics, and simple procurement arrangements.

• Assist in coordinating with internal teams and external vendors to ensure smooth event setup and delivery.

• Help with volunteer sourcing, coordination, and on-site management during the event period.

• Provide support for finance and post-event administration, including invoice processing and assisting with post-event reporting.

• Perform ad hoc duties when assigned

Commercial Operations

• Support the execution of event branding and programme plans, ensuring tasks are carried out on time and according to project requirements.

• Assist in tracking and maintaining branding inventories, ensuring records are accurate and items are kept in good condition.

• Support on-site set-up and tear-down operations, including basic coordination and supervision of suppliers under guidance.

• Assist in coordinating with internal teams and external partners to ensure project requirements and timelines are met.

• Provide proper and accurate administrative support, including documentation and paperwork to ensure smooth and efficient project delivery.

• Assist in coordinating with vendors for the setup of VIP hospitality areas during event days.

• Support planning and on-site execution of VIP-related arrangements, such as VIP flag-off sessions, movement, and basic welfare support.

• Assist in drafting simple emcee scripts and run-of-show notes for use on event day.

• Prepare purchase requisitions (PRs) and support invoice processing accurately and in a timely manner

• Perform ad hoc duties when assigned

Requirements:

• Proficient in Microsoft Word, Excel, PowerPoint

• Dedicated, self-oriented and results driven

• Possess good communication skills

• Ability to work independently

• Willingness to work out of office hours whenever necessary

Location: Mega at Woodlands

Working hours: 9am – 6pm (Monday – Friday, may be required to work beyond normal hours)

Please attach a copy of your resume for our necessary review

Only shortlisted candidates will be notified about their application