Executive, Digitalisation & Financial Operations (University) - #1126914

Senior Executive (6-Month Contract, Renewable)

About the Role
A leading institution is seeking for a detail-oriented and tech-savvy Executive to support procurement, fund monitoring, and financial operations. This role is ideal for candidates with experience in automation-driven environments such as manufacturing, warehouses, or finance teams, and who are proficient in Power Automate and Power BI.

Contract Duration: 6 months (with possible 6-month extension)
Salary Range: Up to SGD 4,500 per month

Job Purpose

• Provide end-to-end support in procurement, fund monitoring, and financial processes

• Oversee business travel claims, ensuring accuracy, compliance, and timely processing

• Drive digitalisation by leveraging Power Automate and Power BI to enhance workflow efficiency and reporting

Key Responsibilities

• Design, implement, and maintain automated workflows using Power Automate

• Develop dashboards and reports in Power BI (procurement status, fund monitoring, claims tracking)

• Support onboarding and adoption of digital tools; provide basic training to colleagues

• Manage procurement processes, including purchase requisitions and compliance checks

• Handle invoice processing, payment tracking, and financial reporting

• Monitor and reconcile expenditure across grants, projects, and operational budgets

• Work closely with Finance, Procurement, and external vendors to ensure smooth operations

• Build and maintain tracking tools using Power Automate, Excel, databases, and Power BI

• Prepare monthly and quarterly financial reports for management

• Analyse budget variances and recommend corrective actions

• Ensure compliance for finance, procurement, and audit requirements

• Manage approval workflows for overseas travel

• Validate and process travel claims in accordance with policies

• Guide employees on travel procedures and claim submissions

Qualifications & Experience

• Bachelor’s degree in any discipline

• Prior experience in administrative, finance, procurement, or operations roles

• Experience in automation-driven companies (manufacturing, logistics, warehouse, finance teams) is an advantage

• Strong communication and analytical skills

• Ability to work independently and collaboratively with diverse stakeholders

• Experience in data analytics or statistical work is preferred

• Background in budget management, project coordination, or stakeholder management is a plus

Technical Skills

• Hands-on experience with Power Automate or similar workflow automation tools

• Proficient in Microsoft Excel (PivotTables, VLOOKUP, Power Pivot, Macros)

• Working knowledge of Power BI (data modelling, dashboard creation, reporting)

• Familiarity with ERP/finance/grant systems (e.g., SAP, Ariba, Workday, RISE) will be an advantage

Soft Skills

• High attention to detail

• Strong communication and stakeholder management skills

• Ability to prioritise tasks and meet deadlines

• Proactive, resourceful and process-improvement mindset

What’s Offered

• Competitive salary commensurate with experience

• Opportunity to contribute to digital transformation and operational excellence in a leading academic environment

• Exposure to cross-functional collaboration in finance and research administration

Interested Applicants, please send in your resume by applying below.

We regret to inform that only shortlisted applicants will be notified.

Mandy Tay R1654634
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