Accounts Executive (AR) - #1125183

Job Description

Finances Reporting:

• Oversee Accounts Receivable for all departments (B2B, Ecommerce, Corporate Sales).

• Prepare monthly AR aging reports and follow up on outstanding payments.

• Generate Proforma invoices for Marketing activities.

• Create and update customer accounts/profiles.

• Prepare and maintain Statements of Accounts.

Retail (Outlets):

• Monitor, check, and post End-of-Day (EOD) transactions for assigned outlets.

• Issue credit notes.

B2Bs Corporate Accounts:

• Manage key accounts (e.g., 7-Eleven, RWS, SFI, Cheers) including invoice submission, reconciliation, and discrepancy resolution.

• Maintain invoice and delivery order records; send Statements of Accounts.

• Process cancellations/voids of B2B Sales Orders and update customer profiles.

• Handle e-invoicing through platforms such as GeBiz, Ariba, Coupa, NHG, Trade Shift, and SeSami.

• Reconcile payments received and process refunds where applicable. 

E-Commerce:

• Ensure Sales Orders are posted and apply collections against ECM invoices.

General Finance Support:

• Manage receipts for designated bank accounts.

• Perform any other finance-related duties as assigned.

Credit Card Transactions:

• Handle credit card pre-authorizations and refunds.

Credit Control:

• Monitor customer credit limits and payment terms to minimize credit risk.

• Conduct credit assessments and maintain updated credit profiles.

• Follow up on overdue accounts and implement collection strategies.

• Liaise with internal teams and customers to resolve payment discrepancies.

• Prepare credit control reports for management review.

• Support annual audit and tax-related task as assigned.

Communication & Attributes:

• Discuss with Internal Stakeholders on matter related to Accounting/Finance, Audit Functions.

• Communicate with customer on Accounts Receivable, Banker Guarantee, claims, disputes, etc.

• Auditors/Tax Consultants – Attend to External Auditors and Tax Consultants on matter related to Yearly audit and tax returns.

• IRAS–Liaise with or attend to IRAS officer enquiry on matter related to audit and/or GST matter.

Requirement:

• Diploma, CAT, Partial ACCA or Degree in Accounting, Finance, or related field.

• Minimum 2 years of experience in Accounts Receivable and/or Credit Control.

• Strong knowledge of AR processes, reconciliation, and credit risk management.

• Familiarity with e-invoicing platforms and online submission portals.

• Proficient in MS Excel and accounting software.

• Excellent attention to detail and organizational skills.

• Strong communication and negotiation skills for payment follow-ups and credit control.

• Strong knowledge of FRS / IFRS standards.

• Able to work independently and collaborate with cross-functional teams.

Aptitude and Skills:

• Good MS Office skills

• Proficient in accounting software, eg: BC365.

• Good interpersonal and communication and effective Writing Skills.

• Able to lead, mentor, inspire and motivate subordinates.

• Good time-management skills.