Personal Secretary (Perm, Central, Family office) - #1125115

Location: Central

Working Hours: Mon to Fri, 9am to 6pm

Salary: Up to $10,000 per month 

Job Description:

Executive Support

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones if required.

• Good to have experience in preparing meeting materials, investment decks, and executive briefings.

• Assist with client meeting logistics — including agendas, minutes, and follow-ups.

• Handle confidential correspondence, documentation, and record-keeping.

• Track key business deliverables, deadlines, and investor communications.

• Coordinate with finance, operations, and compliance teams on business projects.

 Investor Relations & Communication

• Support communication with investors, partners, and clients in a professional and timely manner.

• Help prepare and edit investor letters, presentations, and event materials if required.

• Maintain CRM or investor databases, ensuring accuracy and confidentiality.

 Administrative & Office Management

• Oversee travel arrangements (domestic and international), accommodations, and expense reporting.

• Manage vendor relationships, office logistics, and supplies as needed.

• Coordinate internal and external events, including team offsites and investor gatherings.

 Personal Assistance

• Provide personal support to the executive, including scheduling of personal appointments, family-related arrangements, and travel.

• Manage household administration, personal finances, or errands where required.

• Liaise with service providers, family offices, and other personal contacts.

• Maintain discretion and confidentiality across all personal and professional matter

Requirements:

• Bachelor’s degree in business administration, Finance, Communications, or related field preferred.

• 5+ years of experience as an EA or PA supporting C-level executives, preferably within asset management, private equity, investment banking, or financial services.

• Strong understanding of financial terminology, corporate structures, and investor dynamics.

• Experience working in fast-paced, high-stakes environments.

• Tech-savvy — proficient in Microsoft Office Suite, Google Workspace, and CRM or fund management tools.

• Singaporeans only