Senior HR Executive - #1123860

Key Responsibilities

• Supervise end-to-end monthly payroll processing for staff and workers, including overtime, allowances, deductions and leave encashment.

• Verify payroll reports, statutory contributions (CPF, SDL, SHG funds) and ensure timely submission and payment.

• Handle IRAS-related matters (IR8A/IR21, etc.) with Finance/vendor.

• Maintain accurate HRIS data (headcount, salary changes, promotions, terminations).

• Manage full-cycle recruitment for assigned roles: job posting, screening, shortlisting, interviews and offers.

• Work with HODs to define job scopes and selection criteria.

• Prepare employment contracts and offer letters; ensure proper documentation before start date.

• Coordinate onboarding: orientation, checklists, IT access, uniforms/PPE, and buddy assignment.

• Handle offboarding: exit interviews, clearance forms, final pay computation, asset returns and exit documentation.

• Serve as first HR contact point for employees on HR policies, leave, OT, medical, benefits and general queries.

• Support line managers in administering warnings, counselling and performance discussions in line with company policy.

• Assist with handling employee disputes/complaints and prepare documentation for TADM/MOM cases where required.

• Maintain up-to-date personal files and records in accordance with PDPA and company policies.

• Manage work pass applications, renewals, cancellations and transfers (e.g. Work Permit, SPass, EP) in compliance with MOM regulations.

• Monitor quota, expiry dates, medical check-ups, housing/dormitory requirements and levy matters.

• Coordinate with dormitory operators and project teams on worker movements and deployment.

• Assist in drafting, reviewing and implementing HR policies, SOPs and employee handbooks (e.g. OT policy, rejoin policy, leave, code of conduct).

• Ensure HR practices comply with the Employment Act and other relevant regulations.

• Support internal and external audits, providing HR records, reports and clarifications as required.

• Conduct periodic briefings to supervisors/employees on HR policies and updates.

• Prepare regular HR reports (headcount, turnover, absenteeism, OT cost, recruitment status) for management review.

• Analyse HR data to highlight issues and recommend improvements (e.g. high OT, high turnover, absentee trends).

• Lead or support HR projects such as HRIS implementation, job grading, performance appraisal rollout and training initiatives.

• Propose process improvements to streamline HR operations and enhance employee experience.

• Guide and review the work of HR Executives/Assistants/Interns where assigned.

• Provide on-the-job training to junior HR staff on payroll, work pass, HRIS and documentation.

Requirements

• Diploma/Degree in Human Resource Management, Business or related field.

• Typically 4–6 years of relevant HR experience, with strong exposure to HR operations and payroll.

• Good knowledge of Singapore employment legislation and HR best practices.

• Hands-on experience with HRIS/payroll systems and strong Excel skills.

• Meticulous, organised, able to manage confidential information.

• Strong communication and stakeholder management skills; comfortable dealing with staff and management at all levels