PROCUREMENT & LOGISTICS ADMINISTRATOR - #1123855

The Procurement & Logistics Administrator supports the daily operations of purchasing, inventory management, and logistics coordination. This role is responsible for ensuring the timely procurement of materials, maintaining accurate stock records, coordinating supplier activities, and supporting general administrative tasks related to supply chain and facility operations.

Key Responsibilities

Procurement & Supplier Management

o Source and request quotations from suppliers for stock replenishment and project parts.

o Prepare and issue Purchase Orders (PO) to suppliers from any requests made internally.

o Track all procurement activities in ERP system, follow up on order status, ensure timely delivery and maintain accurate supplier records.

o Issue PO for inter-company processing.

o Identify cost-saving opportunities and support supplier selection and qualification.

Inventory & Stock Control

o Issue parts from store based on the withdrawal form presented by requestors.

o Record all parts issuance promptly in ERP reference to the withdrawal form.

o Conduct monthly stock count and reconcile with system records.

o Monitor stock levels and prepare replenishment lists for items below minimum level & triggered for purchase.

o Receive parts from suppliers, update stock lists and hand over to Logistics personnel for Goods Receipt Note (GRN) processing.

o Implement inventory control processes to minimize shortages and excess.

o Work with internal stakeholders to align material requirements with demand forecasts.

Key Responsibilities

Logistics & Administrative Support

o Manage shipment arrangements and support calibration schedules periodically.

o Manage office consumables and necessities required in the office.

o Support air-conditioning maintenance and facility upkeep.

o Assist in claims submission for superior.

o Packaging of goods will be required before shipment deployment.

o Back-up/cover the duties of Logistics Admin during his/her absence.

Other Essential Attributes

Positive attitude and mindsets.

 Proficiency in ERP systems and Microsoft Office are preferable.

 Adaptability in a fast-paced environment.

 Passion in the job with results.

 Able to communicate in email and liaise with stakeholders across functions.