Senior Executive/Executive (Examination Unit) - #1123839

Manage the entire assessment administrative process for PSB and University Programmes for main and re-examination / deferred examination / supplementary examination / quizzes / class tests / mid-term tests / deferred or re quizzes and re class tests

Liaise with University partners, overseas PSB colleges, appointed vendors, internal / external stakeholders and invigilators on assessment and exam administration matters.

Examination Operations Management

• Manage confidential student and examination data in our student and learning management systems.

• Pre-assessment (Quizzes, Class Tests and Exams)

- Carry out administrative tasks to prepare for assessment (Quizzes, Class Tests and Exams) in face-to-face examination setting which includes: 

• Liaise with Lecturers and Module Leaders for pre moderation of examination question paper 

• Resource planning including booking of exam venue and invigilator deployment 

• Updating examination schedule accurately 

• Preparing quizzes, class tests and exams materials for Assessment/ Examination Day held in campus/ online 

• Briefing invigilators as needed to ensure smooth running of the assessment/ Examination 

Actual Day operations

• Manage face-to-face/ online examination and quizzes, / class test held in Campus  

• Ensure the smooth running of the examinations 

• Work with invigilators to ensure that exam procedures are adhered to 

• Handle academic misconduct cases and any issues on day of examinations 

Post-assessment (Quizzes, Class Tests and Exams)

• Carry out administrative tasks for post assessment process for face-to-face assessments, which include:

• Ensuring that the markers adhere closely to the marking of scripts timelines  

• Preparing and liaising with academic faculty member for post moderation 

• Updating graduating status of students at Examination and Awards Board and in the Student Management System 

Prepare and Manage University Examination Board

• Liaise with University Partners for pre and post moderation work 

• Carry out administrative tasks to prepare for the Board meeting 

Administrative work, including

• Process exam-related procurement/finance matters promptly according to timelines

New programme exam operations

• Attend programme briefings, obtain required information and plan for the 1st assessment / exams 

• Liaise with internal and external stakeholders to work out assessment processes and processing timelines  

• Draft assessment / exam work process for the new programme 

Internal and External Stakeholder management

• Work with School (Operations and Academics) on related examination operations 

• Liaise and coordinate with outsourced business partner on the monitoring and tracking of work processes 

• Manage the assignment and deployment of invigilators for online and onsite campus exams 

Others

• Any other duties as required by the Reporting Officer from time to time. 

Requirements

• Degree in any field 

• 1- 5  years of experience would be an added advantage (Fresh graduates are welcome to apply.)

• Work experience in managing examinations, or similar environment and role.

• Excellent organizational and multitasking skills 

• Strong communication and interpersonal skills with various stakeholders 

• Detail-oriented, and able to maintain accurate records 

• Ability to priortise workload and meet timeline 

• Ability to work under pressure during examination periods.

• Willing to work 1-2 hours beyond the official working hours as and when examinations are mounted in the weekday evening and Saturday.