Admin Executive – Processing of Student Allowances - #1122985

P-Serv is partnering our Client, a leading name in innovation process and we are looking for talents to be a part of the team!

Job Responsibilities

• Ensure all mailbox queries are attended to within client’s stipulated timeline

• Provide cross-function team coverage

Daily operations work will cover the following scope:

1)      Processing of Student Allowances

• Collect and verify required documents from students for allowance disbursement (e.g., bank details, student pass, NRIC)

• File documents in students’ P-files and create profiles for each student

• Retrieve students’ bank details from P-files and submit to HQ Finance to set up profiles

• Prepare payroll advice for 21 Research Institutes (approximately 400 interns per month)

• Submit payroll advice timely to HR Payroll officers for processing via SAP and disbursement of allowances

• Calculate and apply any necessary deductions in payroll advice

2)      Processing of Claims to Scholars

• Processing airfare, conference, immigration Health Surcharge (HIS) and scholar gathering claims for various scholar programs within stipulated timeline

• Processing of Payments to Universities

• Track and process tuition fees to local and overseas universities

• Submission of scholar listing to universities twice yearly during new scholar intake

3)      Processing of Payments to Universities

• Track and process tuition fees to local and overseas universities

• Submission of scholar listing to universities twice yearly during new scholar intake

Job Requirement:

• Diploma in Finance, Human Resources, Business or relevant discipline

• Tech-savvy with good proficiency in Microsoft Office and technology tools (Note: Excel skills such as vlookup and pivot tables are important)

• Experience with SAP or other leading HR Systems preferably

• Meticulous with details, good communication and interpersonal skills

• Strong aptitude to learn quickly, pick up new skills and adaptable

• Able to multitask and handle high volume of work

Working Hours / Location:

• Monday to Thursday, 8.30am to 6.00pm (1-hour break)

• Friday, 8.30am to 5.30pm (1-hour break)

• One North MRT Station

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R21100082 | EA Personnel Name: Mavis Goh En Qi