Finance Executive - #1122929

Main Tasks and Responsibilities

As a Vita Coco Finance Executive, you will be a critical member of the Finance team, responsible for ensuring the accuracy and timely delivery of financial results for Global Supply Chain and the APAC region, with a focus on ocean freight and reporting. This role plays a key part in the month-end close process, actively contributing to the efficiency and speed of the close, ensuring the timely delivery of highly accurate financial results, and focusing on maintaining data integrity and transforming raw financial data into actionable business insights that drive efficiency and informed decision-making.

1. Ocean Freight Financial Management

• Manage the Ocean Freight with Finance Master Container Log and Gocomet update, ensuring all freight logistics data is accurately recorded and reconciled.

• Process and reconcile Weekly Report Update summarizing freight cost status for relevant stakeholders: Rates, Orderlines, Booking/Invoiced data for both GCL and Booking/Invoice processes, highlighting and resolving any rate discrepancies.

• Ensure timely follow-up with the logistics team on pending invoices in PDAP and follow up on gaps between booking rates and invoices.

• Prepare and track Ocean Freight Accrual YTD and FYFC (Forecast for Year-End Completion), ensuring accuracy in rates utilized.

• Manage the new system Parallel Run reporting, providing analysis and reconciliation for the duration (minimum 6 months).

• Proactively review and follow up with the logistics and supply chain teams for missing shipment information such as rates availability, order lines, container numbers, bill of lading numbers, and freight invoices.

2. Month-End and Year-End Closing / Forecast preparation

• Assist with the preparation and reconciliation for month-end and year-end close, specifically for Ocean / COGS accounts.

• Process and reconcile Month-End SAP Data Extract, ensure accuracy of P&L.

• Perform reconciliation of the Ocean Freight invoices.

• Support TM1 End-to-End Prep, including rolling over all related files with formulas (e.g., Asia Breakout, Supply Chain, Actual vs Budget, SG&A by Cost Center) and updating all actuals.

• Prepare and finalize Monthly Forecast Templates (APAC and SC) and Budget Templates.

• Prepare VPM analysis for China and Private Label.

• Manage APAC Trade and Marketing Expense calculation.

• Ensure all TM1 files are reconciled to P&L after completion.

3. Costing, Reporting, and Data Integrity

• Update master files and PH tracker files for Coconut Costing Master Data.

• Reconcile inbounded shipments with Supply Chain and Markets in SAP.

• Prepare APAC Deck Preparation (financial review slides), including reports for Ocean Freight, COGS and Private Label.

• Conduct thorough Data Reconciliation across systems (e.g., SAP / Gocomet / KN Container Log / Total Inbound / Freight Invoices / BI) to ensure consistency.

• Perform Pricing Check to ensure prices maintained in SAP are per the master update files.

4. Process/System Improvement:

• Work on integrating current freight process with new system.

• Data-sync across systems for Analysis and BI Dashboard.

• Assistance in month-end closing processes, reconciliation, and reporting tasks and finance project if any.

5. Complete ad-hoc projects and tasks assigned

Qualifications and Skills:

• Strong attention to detail and accuracy.

• Willingness to learn and with a “can do” attitude.

• Excellent analytical and problem-solving skills.

• Possess strong skills in MS Excel (Pivot tables, V-lookups, X-lookups, Power Query).

• Experience with SAP and Power BI is an advantage.

• Excellent communication and interpersonal skills.

• Ability to work independently in a fast-paced environment and as part of a team.

Experience:

Minimum 1 – 2 years of working experience in Finance or Accounting roles.  

Fresh Graduates are welcome to apply.

Education Requirements:

Minimum Diploma in relevant field (Accountancy or Finance)

Reporting Structure

Reporting to Senior Finance Manager