Administrative Executive (Facilities / Healthcare) - #1122199

Responsibilities:

• Accurately record and update staff attendance using the ETMS system.

• Monitor and track staff attendance patterns, including absences, tardiness, and leave balances.

• Generate attendance and management reports as required.

• Provide administrative support to site staff, HQ stakeholders, and clients on ad hoc requests.

• Work closely with trade engineers and the inventory technician to manage site inventory and ensure timely stock replenishment.

• Create and process Purchase Requests (PRs) via Esker and verify Purchase Orders (POs) against invoices and delivery notes/service reports.

• Prepare progress claims and assist in monthly reporting activities.

• Take minutes during monthly meetings, compile feedback, and circulate for confirmation.

• Coordinate with trade engineers to prepare responses for client queries.

• Ensure timely PO closure with all documentation complete and accurate.

• Maintain an organized office environment, including management of office equipment and stationery supplies.

• Ensure all work processes comply with company policies, procedures, and regulatory requirements.

Requirements:

• Diploma or Degree in Business Administration or related field.

• Preferably holds a Certificate in Building Information Modelling (BIM).

• 1 to 2 years of relevant administrative experience, ideally in a facilities or engineering environment.

• Able to work 5.5 days per week.

• Willing to work in a healthcare environment and complete required vaccinations.

Additional Information:

• Location: Novena

• Salary: Basic $3,200 – $3,500

• Work Week: 5.5 days

By submitting an application or your resume, you are deemed to have consented to Dynamic Human Capital Pte Ltd collecting, using and disclosing your personal data for the purposes stated in our privacy notice (https://dhc.com.sg/privacy-policy). You acknowledge that you have read, understood, and agree with the terms in our privacy notice.

We regret to inform you that only shortlisted applicants would be notified.

Dynamic Human Capital Pte Ltd | EA License No.: 12C6253

Han Tze Jian | EA Personnel No.: R1658384