Procurement Specialist - #1121933

Procurement Specialist

As a Procurement Specialist at YSB Construction & Trading Pte. Ltd., you will play a vital role in ensuring the smooth and efficient procurement of materials, equipment, and services to support the company's construction projects. In this full-time position based in Jurong West, West Region, you will be responsible for sourcing, negotiating, and managing supplier relationships to deliver cost-effective solutions that align with the company's operational needs and strategic objectives.

Key Responsibilities:

1. Strategic Sourcing & Vendor Management

• Source, evaluate, and recommend suppliers based on cost, quality, reliability, and delivery.

• Maintain the approved vendor list (AVL) and vendor database, including performance tracking.

• Conduct market research to identify new suppliers and alternative materials.

• Foster strong supplier relationships through meetings, evaluations, and feedback.

2. Procurement Administration & Documentation

• Review and verify POs and quotations; maintain accurate ERP records.

• Track deliveries, process GRNs, and resolve discrepancies with suppliers and internal teams.

• Support tenders, contracts, and service agreements in line with company policies.

3. Coordination & Communication

• Act as liaison between suppliers, site teams, accounts, and management.

• Ensure timely deliveries and communicate order status or delays proactively.

• Lead coordination for high-value or time-sensitive purchases.

4. Compliance, Cost Control & Reporting

• Ensure all procurement transactions comply with policies and approval limits.

• Conduct cost analysis and support budgeting, forecasting, and audits.

• Maintain ethical standards and report non-compliance or risks.

5. Team Support & Continuous Improvement

• Improve procurement workflows and documentation standards.

• Participate in system enhancements and share best practices with junior team members.

• Provide feedback on suppliers, pricing trends, and process improvements.

Requirements

• Diploma in Business Administration, Supply Chain Management, or related discipline.

• 3–5 years’ experience in procurement or administrative support, preferably in construction, mechanical, electrical, or maintenance sectors.

• Solid understanding of procurement processes, vendor management, and commercial terms (e.g., CIF, COD).

• Strong negotiation, communication, and analytical skills.

• Detail-oriented with excellent organization and multitasking ability.

• Proficient in ERP and procurement systems; financially savvy with good risk awareness.

• Responsible, proactive, and adaptable with a strong sense of urgency and teamwork.